Supply Chain Supervisor - Grant PUD

**Description** **Closing Date to Apply:** October 17th, 2024 **Salary:** $91,811.20 to $147,804.80 Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range. **Benefits:** This link below will provide you with Grant PUD's benefit that may be available if hired. Different employee types are eligible for different benefits. Grant PUD - Unified Insurance Program (uip-wa.org) **Position Summary** Under direction of the Senior Manager Supply Chain/Procurement, oversee strategic activities for the entire warehouse operation, including material warehousing, distribution, and data analytics. Ensure inventory control, systems support, warehouse transaction process accuracy and productivity achieve District goals and initiatives. Develop strong working relationships with internal customers and contractors to assure enterprise-wide quality and service targets are met. Set goals and objectives for the team, manage department budgets, and oversee staff development. **Essential Functions** Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: + Collaborate with process and business owners to ensure compatibility and coordination between processes, analyzing system, data, inventory, and logistics problems and producing new solutions. Provides strategic leadership in understanding inventory, warehousing, and distribution needs of other business units and in developing strategies which complement and facilitate business unit objectives. + Oversee, coordinate, and direct the work of warehouse employees in storage and disbursement of a large variety of supplies, materials and equipment used in construction, maintenance, internal facilities and repair operations; monitor work in progress and assure security of inventory. + Supervise warehouse staff (Materials Specialists and Forman) and ensure warehouse operations and practices are compliant with the Collective Bargaining Agreement and the Code of Excellence. + Ensure smooth business operations and internal customer satisfaction by closely collaborating with business units such as Engineering (Power Production & Power Delivery), Procurement, Asset Management, and Standards. + Follow procurement process and Grant PUD policies for the purchase of specialized equipment and materials; access requirement needs; oversee disposal of scrap materials and surplus sale related to the warehouse. + Oversee and monitor the maintenance of the computerized inventory control system; manage required inventories to assure the timely, cost-effective, and efficient receipt and distribution of materials, equipment, and stock. + Collaborate with the Senior Manager to prepare annual operating budget. + Monitor expenditures and labor costs to ensure the budget is adhered to and explain variances. + Oversee warehouse staff in the inspection of freight shipments for damage and rejected freight in compliance with established guidelines and regulations. + In coordination with the Warehouse Operations Analyst and the applicable Business Units, identify materials in warehouse stock that can be deemed obsolete and removed from inventory. + In collaboration with the Warehouse Operations Analyst, oversees continuous improvement efforts, focusing on improving supply chain practices, standardizing processes, and leveraging systems and technology to maximize efficiencies throughout the organization. + Coordinates with Material Manager to identify storage areas for materials. + Coordinates with Material Manager to verify materials delivered are correctly labeled, stagged and stored for the appropriate project. + Works with Material Manager to coordinate the return of unused materials. + Works with Material Manager to forecast critical material needs. + Contact or communicate with various personnel, departments, outside agencies and organizations, vendors, contractors, and others to coordinate work activities and requirements and to provide and receive information and services. + Supervise and evaluate the work of assigned personnel; interview prospective employees; recommend hiring, promotions, disciplinary action, and termination as appropriate; train subordinates in appropriate work and safety procedures. + Oversees the bi-annual physical inventory plan and periodic audits of warehouse inventory management processes to ensure proper compliance documentation as related to all warehouse operations (including externally funded acquisitions) is maintained in accordance with applicable laws and internal directives. + Oversees the implementation of initiative specific warehouse and/or logistics training to staff to increase awareness and knowledge of warehouse policies and procedures, and to support compliance with all federal and state regulations and Grant PUD policies and procedures. + Provides technical leadership, guidance, and subject matter expertise to Grant PUD staff on federal, state, and local regulations, policies, processes, and procedures as related to externally funded acquisitions and strategic initiatives. + Authorize equipment repairs and maintenance for all warehouses. + Work closely with project teams (District Representatives, Enterprise Project Management Office, etc.) to plan material flows for large District capital projects. + Prepare and review a variety of correspondence, memorandum and reports as required; prepare and maintain various files and records related to warehouse operation and personnel. + Provide leadership and direction to warehouse staff to ensure any inventory that is purchased with, or associated with external funds is tracked in accordance with the requirements from the funding source. + Assist in developing department goals, objectives, and metrics to ensure departments are meeting or exceeding the needs of their customers. + Oversees the research and review process for responses to warehouse-related State and Federal audits and other high visibility requests. + Recommend and coordinate any additional training for warehouse staff to help foster growth. + Provide leadership and direction for sustainable optimization of inventory that is purchased with, or associated with external funds is tracked in accordance with the requirements from the funding source. + Collaborate with Green Purchasing Program staff and the applicable Business Units to implement sustainable materials management best practices. + Take corrective action to achieve and maintain compliance with people, processes, and technologies. Ensure material operations are compliant with external agencies such as OSHA, EPA, the Washington State Department of Ecology, and others in daily operations. + Attend a variety of meetings, seminars and programs as required. + Perform related duties as assigned + Demonstrated commitment to Grant PUD's mission, vision, values, and strategic The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations. + Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies and procedures. + Actively participate in all aspects of our safety program, including but not limited to + Following all safety policies and procedures. + Alerting supervisors and coworkers to unsafe or hazardous working conditions. + Reporting any safety incidents or close calls within 24 hours to your supervisor. + Accepting feedback from supervisors and coworkers regarding your own safety performance. + Accept responsibility for safety of all team members and model safe behaviors by: + Clearly defining and completing performance-focused safety activities required of you and your + Supporting work stoppages by employees when they identify unsafe/hazardous working + Acknowledging compliant safety behaviors and good safety performance from members of your team(s). **Education and Experience** **Required** + A bachelor's degree in business or related field, or equivalent combination of education and experience. + Five years or more of progressive responsibilities in public or private procurement, storing insurance and inventory control of a wide variety of materials, supplies and equipment with at least two years this experience being supervisory or lead experience. **License and Certification** **Required** + A valid Washington State driver's license is required. **Other Knowledge, Skills and Abilities** + Working knowledge of utility industry and utility work activities, including project construction work and unplanned and planned maintenance for the equipment and systems used in an electric utility. + Working knowledge of the processes of the supported work teams and other business unit teams involved with or impacted by inventory management. + Knowledge of modern warehousing systems and procedures including methods of proper and orderly storage, issuance and receipt of materials, stock inventory procedures and space usage for maximum utilization; Tools, parts, materials, equipment, supplies and terminology used in the electrical industry; Business math and weights and measurements; Health and safety regulations; Requirements of maintaining buildings in a safe, clean and orderly condition; Modern office practices, procedures and equipment; Applicable laws, codes, regulations, policies and procedures. + Skills in operation of a computer terminal; Oral and written communication; Interpersonal skills using tact, patience and courtesy; Principles and practices of supervision and training; Determining quality of goods against prescribed specifications; Maintaining a perpetual inventory system; Determining minimum and maximum stock levels; Maintaining and preparing various records and reports; Operating a computer and interpreting computer print-out data; Reading, interpreting, applying and explaining codes, rules, regulations, policies and procedures; Establishing and maintaining cooperative and effective working relationships with others; Analyzing situations accurately and adopting effective courses of action; Working independently with little direction; Planning and organizing work; Training, supervising and evaluating personnel; Assigning and reviewing the work of others; overseeing minimum and maximum stock levels. **Physical Requirements** + Position may be eligible for hybrid work arrangement: ?Yes ?No + This position works in a standard office environment 50 percent of the workweek with the remainder spent in a warehouse or outdoor warehouse yard environment. + Typical shift of employees in this position: ?8 hours ?9 hours ?10 hours ?12 hours For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE). The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.