T219607 - University of Alabama at Birmingham

OFFICE ASSOCIATE II

University of Alabama at Birmingham

Under general supervision, this position will perform standard clerical and administrative duties.

Key Roles & Responsibilities

• Maintain faculty reappointments at all institutions (UAB, St. Vincent's 119, Children's of Alabama, VA, and Callahan) Assist as needed in new faculty privileging. Coordinate with Access Center for VIPs, UAB employees, and other appointment requests.
• Request journal articles as needed
• Prepare presentations as requested.
• Type/compose letters
• Proof/edit letters and dictations as requested
• Compose and upload reference letters.
• Assist with IRB, grants, and scholarship application paperwork.
• Grand Rounds guest speaker administrative process travel arrangements, reimbursements, disclosure forms
• Call schedules for Adult Ortho and Pediatric Ortho Schedule and maintain all physician calendars for meetings
• Add surgical cases daily/remove canceled cases for all faculty, and confirm cases scheduled using line-ups from surgery schedulers.
• Add call days to each physician's calendar for each facility in which they are on call.
• Manage physician itineraries as requested.
• Maintain eLas for all faculty.
• Schedule and bill for depositions and provide chart copies
• Add clinic closures for all faculty on calendars.
• Place all physician outages on the Departmental Scheduled Absence Calendar.
• Take minutes at scheduled meetings as needed.
• Answers phones, sorts mail, and incoming faxes, and attends staff meetings.
• Provide buddy system coverage.
• Orders supplies, maintains databases and reports.
• Assists with special projects.
• May supervise other support personnel.
• May handle confidential information, dictation and transcription.
• May verify insurance and process medical record requests.

Knowledge, Skills, Abilities & Work Characteristics

• Strong clerical and administrative skills
• Strong communication skills
• Organizational skills
• Prioritization skills
• Process improvement and quality skills

Hourly Range:%2415.00-%2424.40

Education

• High School diploma or GED
• And five (5) years of related experience required.

The University of Alabama at Birmingham (UAB) is an Equal Employment/Equal Educational Opportunity Institution. UAB is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteranrsquo;s status. Title IX of the Educational Amendments of 1972 protects individuals from discrimination based on sex in any educational program or activity operated by recipients of federal financial assistance. As required by Title IX, UAB does not discriminate based on sex in its educational programs or activities, including in admission and employment. Inquiries concerning the application of Title IX may be referred to UABrsquo;s Assistant Vice President and Senior Title IX Coordinator, the U.S. Department of Educationrsquo;s Office for Civil Rights, or both. UABrsquo;s Assistant Vice President and Senior Title IX Coordinator is Andrea McDew, 701 20th Street South, Suite 1030, Birmingham, AL 35233, 205-934-5493,amcdew@uab.edu.