TTF Office Administrator - TransTech Energy

Job description

Job Title: Office Administrator

Location: McGregor, TX

Company Overview

TransTech Energy is a leading ASME pressure vessel fabricator and gas process equipment manufacturer, with offices and manufacturing facilities in Texas, North Carolina, Ohio and Montana. With a strong company culture built on a family atmosphere, we define success by how we impact the lives of the people around us; our team members and their families, our clients, supply partners and our communities.

Job Summary

We are seeking a detail-oriented and organized Office Admin to join our team. The ideal candidate will be responsible for managing the front office activities, including receiving and distributing mail, handling office supplies and budgets, and routing calls as needed. The Front Office Clerk will perform various standard office duties to ensure smooth and efficient operations.

Primary functions and duties

• Routing Calls: Occasionally assist in managing and directing incoming calls for both TransTech locations, ensuring they are directed to the appropriate person or department.
• Mail Management: Receive, sort, and distribute incoming mail and packages; handle outgoing mail and coordinate with postal services.
• Office Supplies Management: Monitor and manage office supplies inventory, place orders as needed, and handle the related budget.
• Document Management: Maintain and organize office files and documents, both physical and electronic.
• Visitor Management: Greet and assist visitors, ensuring they are directed to the appropriate personnel or location.
• Meeting Coordination: Assist in scheduling and organizing meetings, including preparing meeting rooms and arranging necessary equipment.
• General Office Duties: Perform standard office tasks such as photocopying, scanning, faxing, and data entry.
• Administrative Support: Provide administrative support to various departments as needed.
• Facilitating Requests: Act as a liaison to handle and facilitate requests between the office and the manufacturing shop.
• Other duties as assigned

Competencies

• Meticulous in handling tasks to ensure accuracy and completeness.
• Excellent ability to prioritize tasks and manage time effectively.
• Strong verbal and written communication skills.
• Ability to interact professionally with visitors, employees, and callers.
• Competent in using office software such as Microsoft Office Suite and familiarity with office equipment.
• Ability to address and resolve issues proactively.
• Bilingual (English and Spanish) is a plus.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong attention to detail and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Must be energetic, helpful, have great people skills, and be able to multi-task.

Education:

• High school diploma or equivalent required; additional education or certification in office administration is a plus.

Experience:

• Previous experience in an office clerk or administrative role is preferred.

Benefits:

Employee benefits include the following, although the costs and coverage may change over time and participation may be based on achieving certain minimum number of hours worked:

• Competitive Paid Time Off.
• 401K Company match 100% of your first 3% contribution and 50% of your contributions on the next 2% of salary deferral
• Employer sponsored life insurance, long-term disability, and AD&D.
• Group health insurance.
• Group dental and vision insurance

Working Conditions:

• This position operates in a professional office environment.
• Standard work hours are 8-5 Monday-Friday with occasional overtime as required.

Salary is commensurate with experience and education.

Job Type: Full-time

This organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.