Temporary Registrar, Loans and Exhibitions (Part-Time) (CA , Los Angeles ) - The Academy of Motion Picture Arts

The Academy Museum of Motion Pictures advances the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discovery.

Reporting to the Registrar of Loans and Exhibitions. This position will play a critical role in the Museum’s loans and exhibitions registration programs. You are highly organized, efficient, able to multi-task and prioritize, communicate effectively, and possess leadership skills.

This is a limited term position through June 2025.

You Will:

• Manage logistics for incoming/outgoing loans and in-house and traveling exhibitions (e.g., handling, packing, shipping, preparation, courier responsibilities, and condition reporting).
• Ensure proper documentation and record-keeping are in place, following AAM standards, for loans and exhibitions (e.g., loan agreements, facility reports, insurance certificates, receipts, condition reports, and pro forma invoices).
• Manage workflow and schedule in collaboration with other departments to ensure loans and exhibitions are delivered, installed/de-installed, and returned efficiently and safely.
• Identify and anticipate potential issues and communicate with all stakeholders to keep projects progressing on schedule.
• Supervise art handling and exhibition preparation of loan objects including installation, de-installation, transport, unpacking and packing of crates, and other movement.
• Supervise filming and photography of objects or galleries.
• Assist with maintaining record-keeping systems and procedures that promote identification and management of Museum loans and exhibitions and outgoing Library loans.
• Manage loans and exhibitions physical files and assist with loans and exhibitions updates in our record-keeping systems.
• Collaborate with several Academy departments to ensure proper care and management of loans and exhibitions including curatorial, exhibition preparation, conservation, and security. 
• Liaise with stakeholders, including other Academy staff, members of site-partner organizations, staff at other institutions, donors, vendors, fine art shipping companies, and members of the public.