Troop 6000 Operations Coordinator-Full Time - Girl Scout Council of Greater

GSGNY Background
For over a century, Girl Scouts has been instilling generations of girls with the skills and knowledge to become young women of courage, confidence, and character, to speak out and be leaders. Today, Girl Scouts of Greater New York (GSGNY) is delivering its message of empowerment and engaging more than 25,000 girls of every race, background, and religion.

GSGNY’s vision is a New York City in which every girl feels empowered to lead in her community, the workplace, and the world. GSGNY has become a hub for innovation within the broader Girl Scouts movement, presenting new ways to engage and inspire the next generation of young leaders.

Recent investments and initiatives include:

• The Leadership Institute provides middle and high school-aged girls with 21st-century leadership skills and subject-specific knowledge and experiences that will help girls reshape their views on leadership and about their own potential to transform into powerful agents of change while equipping them to succeed in school and their future careers.
• Troop 6000 is the first Girl Scout program specially designed to serve the thousands of girls currently living in the New York City homeless shelter system.
• Cybersecurity Programs at Girl Scouts were designed to serve the evolving needs of New York City’s girls and New York City’s workforce. With the goal of encouraging girls to consider careers that require STEM skills, this program ensures girls have the tools and knowledge they need to safely navigate our increasingly tech-driven world.
• Anti-Racist and Anti-Bias Training: We teach girls to lead by example, and to that end, we are committed to doing the work necessary to become an anti-racist organization. We are working to partner with experts in the areas of race, inclusion, and equity to conduct a series of trainings for both staff and volunteers.
• Camp Kaufmann: The camp experience is an essential part of Girl Scouting – and as the only Girl Scout council in the nation in which 100% of the girls we serve are growing up in an urban environment, we prioritize offering high-quality outdoor education opportunities to New York City girls. We recently upgraded and enhanced facilities at our 425-acre Camp Kaufmann in Dutchess County, including the construction of a new swimming pool.

Guided by an ambitious strategic plan and its dynamic CEO, Karen Lundgard, Girl Scouts of Greater New York aims to expand to reach more girls while serving as an innovating force within the national Girl Scout movement.

Troop 6000 Background

Troop 6000 is a program of the Girl Scouts of Greater New York that serves female-identifying youth ages 5-17 and their families who are living in the NYC shelter system. Meetings are held on a weekly basis, inside shelters across the city, and are led by trained troop leaders who include adults also living or working in the shelter system and adults living in the neighboring community.

Research has shown that girls who are Girl Scouts for three years or more develop stronger leadership skills, reach a higher socio-economic status, and are more civically engaged. Thus, our goal is to retain girls for three years or more, even after they leave the shelter system for permanent housing. 7-years since the start of Troop 6000, the program continues to expand across the five boroughs and also offers specialized programing to further support the influx of migrant and asylum-seeking families who are now in the NYC shelter system.

Position Description
The Operations Coordinator is responsible for managing the administrative processes of the Troop 6000 department. Through providing administrative support such as file management, managing the budget and expenses, and collaborating with internal teams including finance, HR, and fund development, this position keeps this fast-paced team organized and efficient. The Coordinator is responsible for providing back-office support to all members of the Troop 6000 team, creating processes that support compliance and organization all while ensuring team members can focus their time and attention on delivering program to girls, partners, and volunteers.

Responsibilities

The Troop 6000 Operations Coordinator will:

• Provide administrative support to all members of the Troop 6000 team.
• Manage the purchasing and logistics for Troop 6000 program supplies and materials, minimizing waste and redundancy while ensuring timely and accurate delivery.
• Manage the Troop 6000 operational budget in partnership with the department lead. Manage internal processes for expense management, reimbursements, and coding to comply with all necessary financial policies and practices.
• Manage the budget and expenses associated with contributed revenues such as grants or individual gifts. Coordinate with Fund Development team members to create budgets for proposals and track expenses for reporting purposes.
• Complete the registration of all members of Troop 6000 in a timely fashion, ensuring the accurate data entry of girl memberships on an ongoing basis.
• Maintain file management practices for Troop 6000, including making available necessary materials for volunteers, parents, and site supervisors in a secure online library.
• Support the scheduling and logistics for large meetings, events, or other initiatives as needed for the Troop 6000 program.
• Serve as a supportive, enthusiastic member of the Troop 6000 team, fostering a collaborative and welcoming atmosphere for our colleagues, girls, families, and volunteers.
• Work to foster our commitment to equity and belonging, supporting a diverse group of girls, volunteers, and partners.

Qualifications

• Bachelor’s Degree preferred or 4+ years in an administrative position.
• Bilingual English & Spanish preferred.
• Exceptional organizational skills with strong attention to detail.
• Highly qualified in office applications including Microsoft Office 365 and the use of Excel for budget and tracking.
• Excellent verbal, written, and interpersonal communication skills.
• Demonstrated ability to work across departments and collaborate effectively. Experience in cross-functional projects with the division of responsibilities preferred.
• Demonstrated ability to manage multiple responsibilities, deadlines, and policies.
• Ability to work flexible hours including evenings and some weekends.
• Self-motivated and independent.

Compensation & Benefits:

• $50,000 annual salary.
• Comprehensive benefits including options for health, dental & vision coverage, Flexible Spending Account/FSA, commuter benefits, 403(b) retirement savings plan with employer match, and generous PTO.

The Girl Scouts of Greater New York Team is currently working in a team-specific, hybrid style with some employees working from the office and others working partly remote.

To Apply:  https://app.trinethire.com/companies/281291-girl-scout-council-of-greater/jobs/100942-troop-6000-operations-coordinator

The Girl Scouts of Greater New York are an Equal Opportunity Employer.  We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law. 

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and requirements of this job.  Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.  Any essential function or requirement of this job will be evaluated as necessary should an incumbent or applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation(s) for the specific disability will be made for the incumbent or applicant when possible.