Truck & Bus Sales Coordinator at MacAllister Machinery
Indianapolis, IN
About the Job
Position Summary
This position coordinates all sales functions for the Transportation group to facilitate the sale of new and used equipment and perform project management from order receipt to final delivery to the customer
Individual must be able to effectively interface with multiple divisions and departments within the dealership as well as external customers, vendors and suppliers
Position Duties/Responsibilities
Monitor and maintain information regarding order status, inventory accuracy, and stock availability for all transportation parts and equipment
Issue Purchase Orders for new and used equipment, and attachments
Interface with customers, vendors, manufacturer, and team members
Provide accurate availability of equipment, orders and dealer install components
Receive New and Used equipment into inventory
Prepare necessary paperwork for new and used sales
Report sales data to appropriate manufacturers and register any applicable warranties with the appropriate manufacturers
Generate invoices for new and used buses
Coordinate delivery of new and used buses
Track and ensure all money due to company from vendors is collected
Check-in new buses arriving from the factory
Manage communication with the delivery company for new bus scheduling from factory
Manage and track new bus customer orders through Smartsheet and MacAllister OAK
Special projects or other duties as require
Occasional Responsibilities:
Move buses around the lot for staging/organization
Code vendor invoices to provide to accounting
Assist outside sales team review new orders for accuracy and errors
Supervisory Responsibilities:
No formal responsibility for supervising others
Position Requirements
Required:
High School Diploma or GED
3 years or more of experience performing administrative tasks in sales or office environment
Preferred:
Associates Degree or Bachelor’s Degree with a business related concentration
5 years or more of experience performing administrative tasks in sales or office environment
Knowledge, Skills, And Abilities
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Excellent communication skills, including verbal, written and listening skills
Strong organizational skills, detail-oriented and self-motivated
Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers, and people at all levels inside and outside the organization
Proficient computer and data entry skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint), and the ability to learn Blue Bird/MacAllister/Michigan Cat systems
Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship-building and consistent demonstration of solid professional judgment
Ability to work in a fast-paced environment
Other Requirements of Position
Works under general supervision
Employee acts independently to handle standard problems but usually report on such problems
More unusual problems are referred to a supervisor/manager
Major responsibilities typically require a modest amount of creativity and latitude
Employee typically operates under general instructions with some established procedures and policies
Frequently communicates with management, coworkers, and vendors
Maintains equipment and supplies to avoid waste, damage to areas and equipment, and to prevent accidents
The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.
All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.
This position coordinates all sales functions for the Transportation group to facilitate the sale of new and used equipment and perform project management from order receipt to final delivery to the customer
Individual must be able to effectively interface with multiple divisions and departments within the dealership as well as external customers, vendors and suppliers
Position Duties/Responsibilities
Monitor and maintain information regarding order status, inventory accuracy, and stock availability for all transportation parts and equipment
Issue Purchase Orders for new and used equipment, and attachments
Interface with customers, vendors, manufacturer, and team members
Provide accurate availability of equipment, orders and dealer install components
Receive New and Used equipment into inventory
Prepare necessary paperwork for new and used sales
Report sales data to appropriate manufacturers and register any applicable warranties with the appropriate manufacturers
Generate invoices for new and used buses
Coordinate delivery of new and used buses
Track and ensure all money due to company from vendors is collected
Check-in new buses arriving from the factory
Manage communication with the delivery company for new bus scheduling from factory
Manage and track new bus customer orders through Smartsheet and MacAllister OAK
Special projects or other duties as require
Occasional Responsibilities:
Move buses around the lot for staging/organization
Code vendor invoices to provide to accounting
Assist outside sales team review new orders for accuracy and errors
Supervisory Responsibilities:
No formal responsibility for supervising others
Position Requirements
Required:
High School Diploma or GED
3 years or more of experience performing administrative tasks in sales or office environment
Preferred:
Associates Degree or Bachelor’s Degree with a business related concentration
5 years or more of experience performing administrative tasks in sales or office environment
Knowledge, Skills, And Abilities
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Excellent communication skills, including verbal, written and listening skills
Strong organizational skills, detail-oriented and self-motivated
Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers, and people at all levels inside and outside the organization
Proficient computer and data entry skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint), and the ability to learn Blue Bird/MacAllister/Michigan Cat systems
Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship-building and consistent demonstration of solid professional judgment
Ability to work in a fast-paced environment
Other Requirements of Position
Works under general supervision
Employee acts independently to handle standard problems but usually report on such problems
More unusual problems are referred to a supervisor/manager
Major responsibilities typically require a modest amount of creativity and latitude
Employee typically operates under general instructions with some established procedures and policies
Frequently communicates with management, coworkers, and vendors
Maintains equipment and supplies to avoid waste, damage to areas and equipment, and to prevent accidents
The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.
All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.