Veterinary Inventory Manager - Faithful Friends Animal Clinic

Faithful Friends Animal Clinic is a well-established, progressive, fast paced 6 doctor companion animal practice located in Rogers, AR. We offer many services to provide the best comprehensive care to our patients including Preventative Care, Surgery, Urgent Care, High Speed Dentistry, Cold Laser Therapy, In-House Diagnostics, Digital full body and dental radiology, Ultrasonography, Medical and Vacation Boarding.

Faithful Friends Animal Clinic is located in the Ozarks. It is part of the Northwest Arkansas region, one of the fastest growing metro areas in the country. Rogers was the location of the first Walmart store, whose corporate headquarters is located in neighboring Bentonville. Benton County public schools are top rated, making it an ideal area to raise a family! Popular activities in the area include hiking, water skiing, Beaver Lake, and Crystal Bridges make it a wonderful place to enjoy a healthy and active work-life balance.

To learn more about us click here. 

We’re looking for:

The Inventory Manager is a leader and an integral member of the veterinary clinic management team, and reports directly to the Practice Manager and Managing Partners. The fundamental responsibility of the Inventory Manager is to effectively use all available resources to create and maintain superior inventory operation as well as ensure profitability. These duties include but are not limited to overseeing ordering, stocking, organizing, assessing and adjusting to the supply and equipment needs of the clinic. This position is full time with a 5-day work week.

Specific Duties

● Establish inventory control systems to assure adequate stocks of supplies are available.

● Manage supply activities. Supervise maintenance and proper storage of supplies and equipment. Analyze and monitor the turnover rate of supplies and equipment and provide necessary guidance in the requisition to replenish needed requirements.

● Maintain organization and proper storage of all inventory products and consumables.

● Meet with vendors to learn about new products, services and pricing structure as well as advertising staff incentives to all associates.

● Meet with the management team and practitioners regularly to assess product availability, concerns and application.

● Stay current regarding any recent developments relative to new products or current products that are subject to backorders or being discontinued, share knowledge with management.

 ● Monitor inventory costs and mark-up items according to the standardized industry benchmarks.

 ● Oversee process of the receipt of shipment and unpacking of all inventory orders. Verify that all shipment documents match the shipment order and are received and undamaged. Returns incorrect or damaged shipments.

● Ensure that the Practice Manager receives copies of the packing slips and receipts, within 2 weeks of receiving them.

● Monitor inventory and return items before they expire as well as return overstock items.

 ● Coordinate the ordering, logging and tracking of controlled substances in the hospital, including maintaining stock in the lock boxes and keeping the lock box integrity intact. (e.g., change locks, distribute keys). Responsible for monthly DEA reporting and weekly audits.

● Oversee and utilize the clinic's computer software to accurately and timely enter inventory data and coordinate with management any updates that are made to inventory items in regards to prices, markups, etc.

● Ensure that state pharmacy regulations and federal drug regulations are followed; coordinate with supervisors on controlled substance logs.

● Partner with the Practice Manager to organize and execute annual OSHA training for all associates.

● Oversee the maintenance of accurate SDS sheets and coordinate training and instruction with management on any pertinent information regarding hazardous chemicals and/or products.

● Oversee physical inventory counts quarterly end to assure accurate numbers as dictated by the clinic's management.

● Work well with all team members and ensure that your actions support the clinic, the doctors, and the practice philosophy

● responsible for organization and cleanliness of stockroom and weekly, biweekly, and monthly building maintenance.

● Participate in routine department meetings to identify pot holes and drive solution focused discussion.

● Performs other duties essential to the performance of the hospital as assigned.

Qualifications:

Skills and Knowledge:

Understanding of the critical balance between the administrative and clinic functions in the veterinary healthcare delivery system and the ability to coordinate and control programs and resources to achieve a balance. Ability to apply the specialized principles and practices of veterinary inventory needs directing the operation of this practice’s inventory management. Demonstrates initiative and self-motivation to follow through on all responsibilities in a timely manner. Understand and carry out oral and written direction. Strong computer skills including MS Office (Word, Excel), email, and multiple veterinary software systems. Knowledge of the use, care, and storage of veterinary instruments, materials, and equipment and office equipment. Strong communication, leadership and motivation skills. Has the ability to effectively solve problems dealing with staff conflict to personnel issues and performance. Has the ability to direct, guide and assist a group of individuals. Requires strong customer service, communication and leadership skills. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Critical thinking - Understanding logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Requires knowledge of hospital procedures outlined in the current employee manual as well as those that are implied (reasonable expectations).

Physical Effort:

This role will be approximately 80% on the floor. The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to bend, stand, stoop, climb stairs, walk, sit, talk, and listen; may be required to walk or stand for long periods of time; will use hands to manipulate, handle, or feel; will reach with hands and arms. The employee is often required to lift and carry animals weighing fifty pounds or more; handle dogs weighing up to 150 lbs. This position will occasionally require the employee to be outside for short periods of time in warm and cold weather.

Work Environment:

 While performing the duties of this job, the employee is exposed to hazards associated with aggressive patients; hazards associated with infected animals and controlled substances; exposure to unpleasant odors and noises; exposure to bites, scratches and animal wastes; possible exposure to contagious diseases.

We offer our staff:

• Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA) 
• Employee Assistance Program 
• Paid Vacation and Sick Time for ALL Employees 
• Paid Bereavement Program 
• Paid Parental Leave Program  
• Competitive Compensation  
• Continuing Education Allowance (applies to licensed/registered/certified roles)
• Tuition Assistance Program 
• Access to a CVA/CVT/CVPM Partnership through Penn Foster 
• Career Development Opportunities 
• Referral Bonus Program for most positions! 
• Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc) 
• Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check. 

*Note – some benefits may only be available to or vary slightly for full time employment status vs part time status.

For additional details including our full equal opportunity statement, texting/outreach communication authorization, physical requirements of the job and more, please visit https://allianceanimal.com/additionaljobdescriptiondetails/.