Virtual Research & Scheduling Assistant - Entry Level - Serene Wellness Retreats

Job Title: Virtual Research & Scheduling Assistant - Entry Level

Company: Serene Wellness Retreats

Location: Remote

Key Responsibilities:

1. Greeting and Welcoming: Welcome clients, visitors, and guests with a warm and friendly demeanor, providing assistance and guidance as needed.
2. Answering Inquiries: Respond to phone calls, emails, and in-person inquiries promptly and professionally, providing accurate information about our services and offerings.
3. Appointment Scheduling: Schedule appointments, meetings, and consultations for clients and team members, coordinating calendars and ensuring optimal timing.
4. Check-In and Check-Out: Check in clients for appointments and meetings, ensuring all necessary paperwork and documentation are completed accurately. Assist with check-out procedures as needed.
5. Administrative Support: Provide administrative assistance to various departments, including filing, data entry, and document preparation.
6. Office Management: Maintain a clean, organized, and welcoming reception area, ensuring supplies are stocked and equipment is functioning properly.
7. Client Communication: Serve as a primary point of contact for client inquiries and concerns, liaising with internal teams to ensure timely resolution.
8. Security and Access Control: Monitor access to the premises, ensuring the security and safety of our staff and visitors.
9. Mail and Package Handling: Receive and distribute mail and packages, ensuring they reach the appropriate recipients in a timely manner.
10. Ad Hoc Tasks: Assist with special projects and tasks as assigned by management, demonstrating flexibility and adaptability to meet evolving business needs.

Qualifications:

• Previous experience in a customer service or receptionist role, preferably in the travel or hospitality industry.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to remain calm and composed in fast-paced and high-pressure situations.
• A positive attitude and a genuine passion for providing exceptional service to clients and visitors.

Benefits:

• Competitive pay and benefits package.
• Opportunities for professional growth and development within a dynamic and growing company.
• Access to exclusive travel perks and discounts.
• A supportive and inclusive work environment with a focus on work-life balance.

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