Warehouse Coordinator - HeliosX

The Opportunity:

Coordinateandoverseethedailyoperationsofthewarehouse, ensuringinventoryaccuracy,efficientlogistics,andcompliancewithsafetystandards.Thisrole willfocusonoptimizingtheworkflowandmanaginginbound/outboundshipments

What you'll be doing:

• Maintainaccuraterecordsofwarehouseinventory, ensuringtimelyupdatesandreportingofstock levels.
• Monitorstocklevelsforallproductlines,including consumables,toensurecontinuousavailabilityand timelyreordering.
• Conductregularstockchecksandauditsto maintainaccuracyininventorycounts.
• Organizeandstreamlineinventorystorage systemstoimproveaccessibilityandefficiency.
• Receiveandinspectallinbounddeliveries, verifyingquantity,quality,andcompliancewith orderspecifications.
• Prepareandpackageoutboundshipments, coordinatingwithcarrierstomeetshipping deadlines. Reviewandrecommendchangestoinventory systemstoenhanceefficiencyandaccuracy.
• Oversee the organization of shipping schedules, coordinating pickups and deliveries with courier services.
• Ensure timely processing of all outbound shipments, collaborating with both domestic and international couriers as necessary.
• Track incoming and outgoing shipments, resolving any issues or delays to ensure smooth logistics operations
• Maintain an organized and safe warehouse environment, adhering to health and safety regulations.
• Oversee the maintenance of warehouse equipment, scheduling repairs and servicing as required.
• Ensure the warehouse is well-stocked with packing materials and other essential supplies to support daily operations.
• Maintain thorough records for all inbound and outbound shipments, including invoices, delivery receipts, and inventory counts.
• Ensure all documentation related to compliance and safety (e.g., SDS, certifications) is up to date and easily accessible.
• Implement and uphold compliance with all relevant warehouse safety protocols, industry standards, and legal regulations.

Who You Are:

• You have a strongunderstandingofwarehousemanagementprinciplesandinventorycontrol.
• You have experiencewithsupplychainlogistics,includingshipmentschedulingandcoordination.
• You have a familiaritywithinventorymanagementsystemsandtoolsforefficientstockmanagement.
• You have previousexperienceworkinginawarehouseorlogisticsrole,preferablyinaregulated
  industry(e.g.,healthcare,pharmaceuticals)
• You have excellent organizational skills to manage multiple tasks and priorities in a fast-paced
  environment.
• You possess a strong attention to detail, ensuring accuracy in inventory management and documentation, and an ability to solve problems quickly, particularly in addressing logistical or operational challenges.
• You have good communication and interpersonal skills, collaborating effectively with internal teams
  and external suppliers.
• You have a proficiency in using inventory management software and basic computer applications (e.g.,
  MS Excel).
• You possess knowledge of health and safety standards relevant to warehouse operations

Why work with us?

At HeliosX, we want to improve healthcare for everyone, and to do this we need a team of brilliant people who share that ambition. We are currently a diverse team of engineers, scientists, clinical researchers, physicians, pharmacists, marketeers, and customer care specialists committed to our mission - but we need more talented folks to join us, if we want to achieve our global ambitions!

Aside from working with our all-star team, here are the other benefits of coming on board:

• Generous equity allocations with significant upside potential
• 12 days of Paid Time Off (not including 6 days paid holiday)
• Private Medical Insurance with United Healthcare
• Dental and Vision Care coverage with Guardian
• Enhanced parental leave
• Employer retirement contribution of 3% match through Guideline 401(k)
• Headspace subscription, with an option to add up to 5 friends or family
• Equipment needed for your role, ie. laptop and headset
• Free Kindle ebooks, and Audible subscription
• Access free HeliosX products and enjoy family discounts

LI-Knowledge & Experience:
● Office administration experience: Familiarity with office management and administrative
support duties.
● Basic accounting or bookkeeping knowledge: Handling invoices and payments.
● Experience in scheduling and calendar management: Coordinating delivery schedules.
● Regulatory compliance experience: Experience completing license applications with state
Boards of Pharmacy or other regulatory bodies. (Preferred)
Core Skills:
● Attention to detail: Ability to maintain accuracy with documentation and regulatory
paperwork.
● Communication skills: Strong verbal and written communication
● Organizational skills: Efficiently managing administrative tasks, handling multiple priorities,
and ensuring smooth office operations.
● Time management: Ability to meet deadlines and prioritize tasks.
● Teamwork and collaboration: Ability to work well with the pharmacy staff and other
departments to ensure operational efficiency.
● Confidentiality and discretion: Confidence when handling confidential information and
working within set protocols.