A044 Part Time: Administrative Assistant I, II-Waco HQ - TEXAS DEPARTMENT OF TRANSPORTATION

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.Essential Duties:Administrative Assistant IAnswers the telephone, evaluates requests, answers questions, routes messages, and/or serves as back-up receptionist or front desk assistant.Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity. Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.Prepares and distributes correspondence.Enters and retrieves data on a computer. Researches and compiles information for reports or inquiries. Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts. Runs queries and reports in a variety of applications/systems. Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements. Processes receipts and invoices for payment.Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district. Performs other job responsibilities as assigned. Administrative Assistant II: in addition to the aboveAttends meetings and prepares official reports/minutes. Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.Coordinates, organizes, and composes meeting agendas.Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the travelerandrsquo;s behalf.