Account Administrator - Envita Solutions

Envita Solutions, formerly known as Heritage Interactive Services, is a leading total waste management partner. The company is dedicated to fostering a healthier planet by transforming complex waste challenges into sustainable solutions. Headquartered in Indianapolis, Indiana, Envita Solutions operates in the U.S., Mexico, and Canada, has over 300 employees, and a network of over 3,000 supplier partners. A division of The Heritage Group, Envita Solutions is part of a portfolio of more than 30 companies specializing in heavy construction and materials, environmental services, and specialty chemicals. With unique access to research and development and a leading hard tech corporate venture capital portfolio, Envita Solutions is at the forefront of waste and climate challenge innovation.

At Envita, our guiding principles are the foundation of our company. Our vision is to foster a healthier planet by transforming complex waste challenges into sustainable solutions. We exist to protect human health and the environment and build a safer, more sustainable world. We believe in creating enduring value, building long-term relationships and mutual trust, betting on our people, keeping our eyes open for opportunity, tackling the big problems, and doing the right thing-always.

Job Description

To provide the operations team with necessary support to maximize efficiency and accuracy of customer accounts. Ensure that customer data is accurate by continuously monitoring the flow of internal and external information including billing and item set up.

Essential Functions

• Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Handles billing and all other related tasks for all Envita Solutions customer accounts
• Assists other Account Administrators and Senior Account Administrators with overflow workload
• Reporting for all Envita Solutions accounts
• Set-up and modify customer billing items
• Data input/output in new and existing item set-up
• Manage suppliers who do not submit invoices/rebates in a timely manner
• Review monthly customer invoices for accuracy
• Generate, audit system reports for both customer and internal use
• Be proficient in customer invoice and margin review to minimize Operations review time
• Generate and audit internal reports for operational review
• Quality control and quality assurance
• Provide administrative support to Operations team and upper management on various work-related subjects
• Generate savings reports for all customers
• Audit and correct data for all customers for accuracy
• Provide other reports as needed for all customers
• Support new customer implementation, contact customers and suppliers as needed.

Education Qualifications

• Required High School or Equivalent
• Preferred Bachelor's Degree 4-year degree

Experience Qualifications

• Preferred 3+ years experience in an office setting required with customer service, accounts payable, or billing

Skills and Abilities

• Strong written and verbal communication skills with both internal and external customers.
• Superior time management skills and ability to prioritize tasks.
• Ability to multi-task and manage multiple projects.
• Strong Microsoft Office and Excel Skills.
• Ability to solve problems and provide solutions with limited direction.
• Strong attention to detail.
• Ability to be client focused and takes ownership towards resolving customer issues with high satisfaction.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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