Account Clerk - American Technology Consulting

OVERVIEW5 plus years of experience. Responsible for a variety of important and complexclerical functions and responsibility for large sums of money and othervaluables.DUTIES•Maintains official agency financial records and is responsible for certifyingtheir accuracy•Exercises limited purchasing and inventory control•Assists in preparation and control of agency budget•Receives, deposits, distributes, and accounts for monies, securities, or othervaluables•Authorizes payment of vouchers or prepares voucher for director’s signature•Writes checks, transmits payments, audits transactions, posts and processesencumbrances and expenditures and performs transactions utilizing the correctdepartment forms and records as needed•Checks requisitions for quality, quantity, and price per Quantity PurchaseAward contract•Figures monthly profit-loss statement or makes other computations andcalculations on agency records•Prepares monthly, quarterly, and yearly financial reports•Negotiates settlement of accounts•Operates all types of office equipment and orders equipment and repairs•Lets and re-lets leases and arranges auctions, sales and receipt of bids•Performs related duties as required.JOB REQUIREMENTS•Working knowledge of bookkeeping, auditing, contracts and contractingprocedures•Working knowledge of department functions and office procedures•Effectively communicate, both orally and in writing•Ability to learn the operation of all kinds of office equipment•Ability for solving different problems, some of which may not have beenpreviously encountered•Ability to work under pressure and to practice diplomacy, tact and courtesy•Ability to maintain confidentiality•Aptitude for business, mathematics, and public relations•Ability to accurately handle money and other items of value and eligible to bebonded.DIFFICULTY OF WORKThe work varies from day to day and involves some independent decisions andapplying established procedures and techniques.RESPONSIBILITYIncumbent receives general instructions and follows established procedureswithout further supervision other than minimal need for assistance inperformance of duties. Incumbent approves payments and claims on state funds andis responsible for purchases. Incumbent assumes responsibility for work ofothers in office in absence of director. Work is reviewed on a spot-check basisto ensure compliance with established procedures. Errors, carelessness, andincorrect decisions may result in substantial inconvenience to the employingdepartment and significant adverse effects.PERSONAL WORK RELATIONSHIPSIncumbent works with a wide range of persons including supervisor, otheremployees in organization, other agency personnel, inmates, patients, courtpersonnel, contractors, medical personnel, insurance company representatives,educators, administrators, vendors, buyers, and the general public. The purposeof these relationships is to interpret policy, ensure the accomplishment ofduties and services, ascertain that specifications are met, and check foraccuracy or correctness of procedures. Incumbent promotes efficiency,facilitates good interpersonal staff relationships, and provides information.