Account Clerk - Illinois Secretary of State

Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:     Account Clerk
Division:     Field Services
Union:         SEIU
Location:    951 S Rand Rd, Lake Zurich, IL – Lake County
Salary:        Starting salary $3,276.00 monthly

Please Note:

To be considered for this vacancy you MUST establish eligibility by taking and passing a written, multiple-choice examination administered at an ILSOS, Department of Personnel Testing location.  Please reach out to the location where you would like to test to make an appointment.
          Chicago (312-793-5515)                Springfield (217-782-4783)

• Appointments may be made for the following sessions:

Multiple-Choice Tested Titles:

• Tuesday         1:00 PM
• Wednesday   9:00 AM
• Thursday       1:00 PM

Multiple-Choice Tested Titles with Keyboarding Assessment:

• Wednesday   1:00 PM

• Walk-in candidates may be accepted at the discretion of the testing center, if space is available; scheduled applicants will receive priority when testing.  Unscheduled applicants (walk-ins) must have completed an online application prior to arrival or may complete an online application, in a Department of Personnel office, prior to the beginning of the testing session; allow at least 20 minutes.
• Questions related to job postings or applying and testing for positions can be answered by contacting the Department of Personnel or by e-mail at

• Additional information regarding job titles, minimum qualifications, hiring procedures or Community Testing opportunities is available at:

Overview: 

Performs specialized internal auditing functions as related to an accounting operation; i.e., monies obtained from the public for driving privileges; Under direct supervision, performs specialized internal auditing as related to an accounting operation. i.e., balances cash, check and credit card receipt totals against validation journal/validation recap or the registration and titling of motor vehicles. 

Duties and Responsibilities:

• Balances cash, check and credit card receipt totals against validation journal/validation recap, sales summary, and applications to assure all appropriate fees were collected and are accurately accounted for; prepares deposit records, sales summaries or other routine financial documents necessary to process collected fees.
• Prepares sales summaries or reports of daily monies received versus transaction type and/or class code.
• May perform limited typing and filing duties in support of accounting activities.
• Maintains related files or records.
• May assist with the receiving and routing of incoming work and the routing of completed work.
• Ensures proper inventory item was issued and performs daily and monthly reconciliation of sold inventory to physical inventory.
• Performs other related duties as required or assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years of high school and one year of office experience including bookkeeping work.

Knowledge, Skills and Abilities:

Requires working knowledge of bookkeeping principles and practices.
Requires working knowledge of office procedures and practices.
Requires elementary knowledge of the operation of standard office accounting machines and equipment.
Requires ability to make arithmetic calculations accurately and rapidly.

Application Process:

• Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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