Account Payable Specialist - Gaudenzia

We need hope-bringers and changemakers — because the work we all do matters. If you’re passionate about making an impact with your time and being someone’s light in the darkness, we want you on our team.

Come Join Us to Do Mission-Based, Meaningful Work

Who We Are

Gaudenzia is one of the largest nonprofit providers of treatment to people with substance use and co-occurring disorders in the nation. We operate in Pennsylvania, Delaware, Maryland, and Washington, D.C.  

Our caring, compassionate team is on a mission to save thousands of lives each year and bring hope to people devastated by substance use disorder. Together, we help individuals, families, and communities heal and thrive in the face of one of the most devastating public health crises of our time.

As our organization grows and evolves to meet the needs of our clients and communities, we’re seeking passionate, empathic individuals to help us make an impact. With your help, we can turn the tide on substance use disorder.    

Who We’re Looking For

An AP Specialist who performs essential job functions to ensure vendors get paid in a timely manner for services and products rendered. They also review and process invoices, audit credit card bills, address vendor and supplier inquiries, reconcile vendor statements, process and maintain tax statements, and process and distribute checks. They must be organized, have excellent time management skills, and be able to effectively multitask. An accounts payable specialist may be responsible for company financial information, records, and financial documentation. They also maintain accuracy in all payments, track expenses, and process expense reports. This role requires technical knowledge of ledger and accounting procedures, as well as good communication skills. A typical day’s work might include reviewing vendor invoices for accuracy, verifying tax ID numbers, calculating freight charges, discounts, and taxes due, as well as identifying and correcting payment errors.

Your responsibilities in this role may include:

• Process a high-volume of vendor invoices.
• Verify that proper documentation is included with invoice submissions.
• Review and reconcile vendor statements.
• Respond to all vendor inquiries timely and reconcile all vendor statements.
• Review, reconcile, and process vendor credits.
• Review and process employee expense reimbursements as per payment schedule
• Manage vendor accounts and relationships.
• Maintain reports, spreadsheets files, and records related to AP.
• Support and assist other areas of the accounting department as needed.
• Assist internal business partners with any customer service needs.
• Assist with month end closing, by calculating accruals, preparing journal entries, and performing miscellaneous A/P reconciliations as requested Knowledge/Skills.
• Assist with internal and external audits as needed.
• Perform special projects as assigned.

Benefits & Perks:

Gaudenzia is a diverse, inclusive workplace where purpose-driven people thrive. We think our team members are real heroes, and we believe those who devote their lives to making the world a better place deserve competitive salaries, generous health benefits, and unbeatable work-life balance in return.

Benefits & Perks at Gaudenzia include:

• Medical Insurance
• Dental Insurance (At No Cost)
• Short-Term Disability Insurance (At No Cost)
• Life Insurance (At No Cost)
• Accidental Death & Dismemberment Insurance (At No Cost)
• Vision Insurance
• Various Supplemental Benefits (Aflac, Legal, Identity Theft & FSA)
• You generate two banks of time off: Personal and Vacation
• Paid Time Off (PTO) Accruals at 80 hours minimally during your 1^st year of employment
• Vacation Accruals at 80 hours minimally during your 1^st year of employment
• 10 Paid Holidays Per Calendar Year
• Paid Bereavement Leave
• Education Assistance Benefit (Tuition Reimbursement)
• Full reimbursement for the cost of professional license/certification renewals
• 403(b) Retirement Plan with an Employer Match Up to 5%
• Employee Assistance Program

Gaudenzia is an equal opportunity employer. We do not practice or permit discrimination based on race, gender, gender identity, gender expression, sexual orientation, age, national origin, religion, creed, disability, or veteran’s status.

Qualifications for this role:

Education:  

• Bachelor of Science/Bachelor of Arts degree in Accounting, Business or similar preferred but not required.

Experience:

• Minimum of one (1) year experience in an Accounts Payable role.
• Must be proficient with Microsoft Office, especially Excel.
• Background in non-profit accounting environment preferred.

Experience with MIP Accounting software is a Plus.

What Matters to Us? Our Mission & Our Operating Principles

Our Mission 
Gaudenzia aspires to connect individuals and families to addiction and mental health treatment so they can attain long-term recovery and achieve a fulfilling life embraced by a broad community of mutual support. 

Our Operating Principles:

We, as members of the Gaudenzia Team, are committed to these principles. They guide the way we perform Gaudenzia business, every day.

1. We hold client care as our top priority.
2. We assume good intentions.
3. We are present, we connect, and we communicate with transparency, dignity, and respect.
4. We make data-driven decisions with courage, challenge the status quo, and find innovative ways to grow Gaudenzia and each other.
5. We support each other publicly and privately in all circumstances.
6. We provide and accept constructive, honest, respectful, and timely feedback with an open mind and without personalization.
7. We operate with integrity, focus on outcomes, and have a bias for action.
8. We follow through on agreements and honor commitments prioritized with a sense of urgency — someone’s life may depend on it.

Gaudenzia is proud to be an employer of choice — and a treatment provider of choice — in the substance use and co-occurring disorders treatment field. We work hard to foster an inclusive, supportive environment where our employees and clients always feel safe and welcome. Come work with us!