Account Receivable and Payable (AR/AP) Specialist - Eurofins Environment Testing Northern California, LLC

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate. Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

Job Description

The Accounts Receivable/Accounts Payable (AR/AP) Specialist is responsible for managing all transactional accounting functions, ensuring the accuracy of both receivables and payables. This role includes overseeing collection activities, reconciling vendor accounts, and ensuring timely processing of invoices. The AR/AP Specialist ensures compliance with company policies and internal controls while proactively resolving invoicing, pricing, or payment discrepancies.

Essential Duties and Responsibilities:

• Lead business-to-business collections and manage efforts for customers with overdue balances.
• Document and submit detailed collection notes weekly in Excel.
• Submit credit memos, customer, and revenue files on a weekly basis.
• Perform weekly and monthly revenue reconciliation between internal LIMS and corporate systems.
• Manage the daily and weekly financial hold process.
• Ensure timely responses to internal and corporate requests, supporting accurate and timely monthly, quarterly, and year-end reporting.
• Troubleshoot invoice upload failures and reconcile daily invoice batches.
• Assist in the preparation of daily, weekly, and monthly reports.
• Coordinate and lead weekly meetings with Project Management and Sales teams to address collection issues and aging.
• Submit and track invoices for eProcurement clients through appropriate portals, maintaining related spreadsheets.
• Resolve invoice discrepancies and assist with client payment issues while maintaining eProcurement records.
• Reconcile invoices, resolve billing/payment issues with vendors
• Maintain and improve internal controls for Accounts Payable (AP), ensuring timely requisitions and vendor payments through COUPA.
• Serve as backup support in understanding contracts and the contract process.
• Assist in developing and implementing new procedures to enhance department workflows.
• Maintain the company's fixed asset tracking and perform monthly reconciliations.
• Prepare weekly and monthly reports on past-due balances, clearly outlining action items.
• Respond to financial audits and prepare necessary reports.
• Assist with other administrative tasks, including but not limited to:
  • Coding AP invoices
  • Placing orders (e.g., Costco, Office Depot)
  • Timely and accurate submission of weekly AP files
  • Coordinating and managing company events
  • Responding to facility requests and scheduling appointments.

Qualifications

• Bachelor's degree in accounting,
• Minimum of 2 years of general accounting experience.
• Proficient in Excel and accounting software.
• Strong organizational, problem-solving, and time management skills.
• Ability to multi-task in a fast-paced environment and collaborate effectively with teams.
• Excellent verbal and written communication skills, with a high degree of accuracy and attention to detail.
• Strong customer service skill.
• Authorization to work in the United States indefinitely without restriction or sponsorship
• Professional working proficiency in English is a requirement, including the ability to read, write and speak in English

Additional Information

Compensation range: $70,000 - $75,000 per year depending on experience and qualifications. This position is exempt from overtime pay.

Position is full-time, Day Shift.Qualified candidates currently living within a commutable distance of Folsom, CA are encouraged to apply.

We offer excellent full-time benefits including comprehensive medical coverage, life and disability insurance, 401(k) with company match, paid holidays and vacation, personal days, and dental and vision options.

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