Account Specialist at Intellisoft Technologies

*****************Invoice Coordinator Required************

Location: Memphis, TN

6 Months+

We are seeking a highly capable Invoice Coordinator to join our IT Finance Team. In this role, you will be responsible for checking the accuracy of invoices, including but not limited to, ensuring correct invoice amount and current invoice date. The Invoice Coordinator will be responsible for verifying invoices and supplemental documentation before submission, submitting invoices in Oracle EBS, and archiving invoice submission data in Application Xtender. Maintain detailed, up-to-date contract records and archive contract documents utilizing the Smartsheet Data Management program. On occasion, the Invoice Coordinator will be required to contact vendors/clients to request updated information.

To ensure success, the ideal Invoice Coordinator will exhibit extensive experience in processing invoices and sound knowledge of accounting practices. An outstanding Invoice Coordinator will be someone with a keen eye for detail, who can optimize invoicing procedures and retain knowledge received via training. The Invoice Coordinator should maintain consistency in meeting deadlines and be able to work well under pressure. Proficiency in MS Office and a working knowledge of Oracle Financials is a plus. The ideal candidate will be able to work independently and as part of a team.

ITD Invoice Coordinator Responsibilities:

• Implementing invoicing procedures.
• Managing IT Procurement Email Inbox.
• Maintain Contract Data Utilizing Smartsheet Data Management program.
• Distributing Purchase Request Invoices to applicable IT Procurement Analysts.
• Researching REQ and INC#s in ServiceNow portal.
• Reviewing, verifying, and submitting invoices.
• Investigating Invoices shown On Hold , Rejected , or other status in Oracle EBS.
• Uploading and archiving invoice data in ApplicationXtender.
• Working closely with IT Finance (Budget Coordinator) to obtain a proper funding source for submission of invoices.
• Maintaining or Exceeding ITD Goal of 85% for invoice submission per month.
• Proficiency in office software: such as Microsoft Excel, Word, Outlook, and Adobe Acrobat Pro.
• Excellent Organizational Skills
• Ability to collaborate with members of the Finance Team and answer internal and external queries.

Account Specialist