Accountant 1- Accounts Payable - Phoenix

• Minimum of two years experience in an office setting in accounting or a comparable setting.
• Proficiency with Microsoft Office suite and general computer operation is required.
• Working knowledge of finance, accounting, budgeting, cost control procedures, financial software tools to quantify and illustrate routine financial reports/statements, and applicable regulations such as Generally Accepted Accounting Principles (GAAP) and Federal Acquisition Regulations (FAR).

• Experience in a rehabilitation, non-profit facility.
• Strong working knowledge of disability management and awareness.
• Knowledge of the AbilityOne federal law.

• Must be authorized for coverage under agency insurance if operating agency vehicle, have good driving record, valid driver’s license, and/or required level of personal auto insurance.
• Must be able to satisfactorily complete a background check, per company requirements.
• Ability to communicate with tact and maintain confidentiality.
• Adequate ability to communicate in spoken conversation – adequate volume speech.
• Adequate ability in writing/reading/mathematics.
• Ability to effectively build and maintain positive working relationships with management and peers.
• Strong organizational, project planning, and management experience with proven analytical and multi-tasking skills.
• Superior listening, verbal, and written communication skills.
• Proficiency in general reporting and basic case file management.
• Ability to analyze budgetary expenditures for compliance with funding agencies’ budgets, policies, and procedures.

• Maintain active vendor files with updated documents such as W-9, Certificate of Insurance, and Credit Application and Approval.
• Match vendor bills to purchase orders, packing lists, and inventory receipts and reconcile discrepancies before entering the accounting system.
• Attach proper documentation and approval to each bill when entering the accounting system.
• Every week, process bills for payment based on the due date and discount date.
• Monitor vendor aging report every week and follow up as necessary.
• Upload weekly payment transactions to Bryant Bank’s positive pay module to reduce the organization’s risk of check fraud.
• Prepare and pay monthly Sales Tax Returns according to State City & County Regulations
• Calculate the commission due to SourceAmerica every month.
• Communicate with the vendor regarding any uncashed checks, issue a stop payment, and resubmit payment as necessary.
• Maintain permanent records for all fixed assets of the organization, including vehicle registrations and licenses, purchase documentation, disposal documentation, and any other related information.
• Conduct an annual physical inventory count of fixed assets and investigate any potential obsolescence.
• Manage all cardholder accounts through the bank’s credit card management system, investigate all fraudulent charges, & dispute transactions when necessary.
• Compare all credit card transactions with receipt documentation & make corrections to expense allocations as necessary.
• Ensure all company purchase card holders follow Phoenix’s purchase card program policy. Report non-compliance to the divisional director as necessary.
• Prepare annual property tax returns.
• Prepare annual 1099s for independent contractors.
• Assist with annual audit (Pull audit samples for A /P and prepare confirmation letters).

• Adequate ability for conversation, telephone use, and emergency information systems.
• Ability to be independently mobile on all surfaces and situations.
• Ability to move safely around the work area.
• Ability to retrieve items from high and low areas.
• Ability to perceive size, discrimination, temperature, shapes, and/or textures.
• Physical stamina to work at least 8 hours per day.

• Must be able to change routine positively.
• Must be able to follow through on assignments independently.
• Must have good organizational skills.
• Must have a long attention span to listen to people, perceive the real problems, and bring issues to a successful conclusion.
• Must be able to analyze many variables and choose the most effective course of action for the organization at any given point in time.
• Must possess effective oral and written communication and interpersonal skills.
• Must be able to maintain confidentiality.
• Must have stable work behaviors daily.
• Must have adequate individual coping skills.
• Must be able to maintain good work attendance.
• Must be able to resolve problems, handle conflict, and make effective decisions even in emergencies.
• Must be able to exercise good judgment to maintain a safe work environment.

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