Accountant 1-Accounts Receivables and Payroll - Phoenix

• A minimum of two years experience in an office setting in payroll, accounting, or comparable setting.

• Proficiency with Microsoft Office suite and general computer operation is required.
• Working knowledge of payroll software, payroll best practices, federal and state regulations, and basic Human Resources rules and regulations.

• Experience in a rehabilitation, non-profit facility.
• Strong working knowledge of disability management and awareness.
• Knowledge of the AbilityOne federal law.

• Must be authorized for coverage under agency insurance if operating agency vehicle, have good driving record, valid driver’s license, and/or required level of personal auto insurance.
• Must be able to satisfactorily complete a background check, per company requirements.
• Ability to communicate with tact and maintain confidentiality.
• Adequate ability to communicate in spoken conversation – adequate volume speech.
• Adequate ability in writing/reading/mathematics.
• Ability to effectively build and maintain positive working relationships with management and peers.
• Strong organizational, project planning, and management experience with proven analytical and multi-tasking skills.
• Superior listening, verbal, and written communication skills.
• Proficiency in general reporting and basic case file management.
• Ability to analyze and interpret payroll data and prepare reports, statements, and/or projections.
• Adequate skills in using and understanding the flow of transactions in an integrated and automated payroll and HRIS system.

• Responsible for the preparation, processing, and reconciliation of bi-weekly payroll for hourly employees in multiple unique pay groups; ensure all employees are paid in a timely and accurate manner.
• Review employee time, production, and payroll data from weekly timecards and other information to detect and reconcile payroll discrepancies. Ensure timecards are appropriately approved and accurate data transfers to payroll. 
• Resolve issues regarding employee paychecks within a timely manner, including voiding and reissuing checks, processing stop payments with the bank, adjusting pay for previous errors, calculating retroactive adjustments, and communicating with the payroll support team as appropriate.
• Ensure vacation and sick leave are calculated correctly and maintain an accurate balance in UKG as a part of bi-weekly payroll preparation and reconciliation.
• Coordinate with the Human Resources department to maintain records, track, and deduct all garnishments and other special payroll deductions
• Process and file routine payroll & related reports, including productivity reports, timesheets by employees, detailed payroll registers, direct deposit advice, wage attachments, and leave balances
• Prepare, reconcile, and properly code bi-weekly payroll journal entries.
• Prepare and properly code monthly workers' compensation premium journal entries.
• Reconcile all tax reporting to the general ledger every quarter.
• Collaborate with the Benefits Specialist to reconcile monthly payroll deductions to the appropriate vendor bill and maintain a list of outstanding premiums by the employee.
• Prepare purchase requisitions to request payment of deductions to appropriate vendors (i.e., union dues, working dues, retirement contributions, etc.)
• Transfer funds to an operating bank account to cover payroll-related disbursements (net pay, taxes, garnishments, retirement contributions, etc.)
• Prepare, submit, and maintain required reporting including the SourceAmerica Labor Report, Quarterly ERS Report, Quarterly Multiple Worksite Report, Annual Contract Manpower Report, etc.
• Maintain up-to-date payroll policies and procedures.
• Process year-end payroll tasks as outlined by UKG to obtain W-2s.
• Coordinate with our Registered Agent to ensure compliance with each state's requirements to employ individuals within that state (Virginia, Maryland, New Mexico, and Colorado)
• Assist with reporting requirements for various audits throughout the year, such as workers' compensation, retirement plans, general liability, and financial audits.
• Invoicing Accountant Tasks:
  • Prepare invoices in the accounting software system for vocational services and manufacturing sales.
  • Process build kits and transfer completed items to finished goods to properly record the shipment of manufactured goods related to each invoice.
  • Transfer funds to an operating bank account to cover the weekly payables disbursement and initiate ACH transactions.
  • Custodian of petty cash box, recordkeeping, and reporting
• Receivable Accountant Tasks:
  • Accept and record all customer payments promptly (including check deposits, EFT receipts, credit card payments, etc.)
  • Prepare monthly receivable aging reports to send to customers with invoices over 30 days and request/track an estimated payment date.
  • Submit invoices to SourceAmerica monthly.

• Adequate ability is required for conversation, telephone, and emergency information systems.
• Ability to be independently mobile on all surfaces and situations.
• Ability to move safely about the work area.
• Ability to retrieve items from high and low areas.
• Ability to perceive size, discrimination, temperature, shapes, and/or textures.
• Physical stamina to work at least 8 hours per day.

• Must be able to change routine positively.
• Must be able to follow through on assignments independently.
• Must have good organizational skills.
• Must have a long attention span to listen to people, perceive the real problems, and bring issues to a successful conclusion.
• Must be able to analyze many variables and choose the most effective course of action for the organization at any given point in time.
• Must possess effective oral and written communication and interpersonal skills.
• Must be able to maintain confidentiality.
• Must have stable work behaviors daily.
• Must have adequate individual coping skills.
• Must be able to maintain good work attendance.
• Must be able to resolve problems, handle conflict, and make effective decisions even in emergencies.
• Must be able to exercise good judgment to maintain a safe work environment.

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