Accountant 2 - Human Service - COUNTY OF LEHIGH PENNSYLVANIA

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Employee in this position performs accounting work at the full performance level and maintains or assists in maintaining accounting, budgeting and other related administrative systems. Employee performs a wide variety of administrative duties to assist in the management of the Agency. Employee implements, analyzes and reports accounting fiscal records and other administrative issues for a variety of programs which includes Human Services Block Grant, Homeless Assistance Programs, and Human Services Supports Fund, and assists in developing budgets under the supervision of the Administrative Officer 2. Employee performs work on Grant Administration. This employee reports directly to the Administrative Officer 2 of the Fiscal Unit. This employee also provides backup for work management for the Administrative Officer 2.

DUTIES PERFORMED:

Human Services Development Fund (HSDF):

1. Prepares accounting reports and budgetary projections for the State Pre-Expenditure Plan on an annual basis that is submitted to the State for their approval. Assists in revising and/or amending Pre-Expenditure Plan as required or needed.

1. Analyzes status of HSDF expenditures on a quarterly basis or more often if necessary, and reports to supervisors or other involved staff of unusual overspending or underspending.

1. Prepares final report of expenditures and submits report to the Department of Human Services.

Homeless Assistance Program:

1. Prepares accounting reports and budgetary projections for Pre-Expenditure Report for Homeless Assistance Program which includes Case Management, Rental Assistance, and Temporary Assistance for Needy Families, that is submitted to the Department of Human Services for approval. Assists in revising and/or amending the Pre-Expenditure Report as required or needed.

1. Prepares final expenditure report for Homeless Assistance Program and submits report to the State.

1. The Emergency Food Assistance Program (TEFAP) and the State Food Purchase Program (SFPP).

1. Reviews quarterly inventory and participation reports for TEFAP and submits report to the State.

1. Prepares TEFAP and SFPP State contracts (agreements) as needed.

1. Reviews and submits final SFPP report and submits to the State.

Non-Specific Program Work:

1. Assists in preparation of the annual County budget on a calendar year basis that exceeds $10 million. Revises, adjusts or amends County budget as directed by the Administrative Officer 2 throughout the year.

1. Assists the Administrative Officer 2 in the annual County budget on a calendar year basis for Cedar View Apartments that exceed $1,600,000.

1. Revises, adjusts or amends Cedar View budget as instructed by the Administrative Officer 2 throughout the year.

1. Prepares single audit schedules, reports and information on yearly basis for County fiscal office and external auditors.

1. Analyzes and reviews detailed transactions (each line item in budget) biweekly and the general ledger and trial balance at least on a monthly basis.

1. Prepares projections for budgets for staff salary allocations for fiscal year based on anticipated program spending for Adult Services Programs & Cedar View.

1. Reviews and approves payroll for accuracy and for payment on a biweekly basis.

1. Oversees work of Fiscal Technician which includes reviewing the Fiscal Technician's monthly reports, reviewing and approving invoices for payment, reviewing monthly staff salary distribution and reviewing other work assigned and completed by Fiscal Technician.

1. Ensures accuracy, completeness and timeliness of work performed by Fiscal Technician.

1. Provides advice. guidance and assistance to Fiscal Technician on any unusual, different or difficult situations.

1. Oversees, reviews and authorizes all Adult Services vendor invoices and miscellaneous payments on a weekly basis.

1. Prepares reports for internal use or for submission to County Fiscal Office.

1. Resolves issues or problems with subcontractors, State and office personnel as situations arise.

1. Assists and participates in the completion of the new software system replacing the existing KEA/Admin System.

1. Assists with Accufund data and upload

1. Assists with compiling worksheets, analysis and reports needed in completion of State monthly, quarterly and end of year reports

1. Performs other related work as required.

ESSENTIAL FUNCTIONS:

1. Good accounting background and good knowledge of budgeting and accounting principles and procedures.

1. Excellent computer skills in Microsoft Excel and Word and familiarity with computer network interaction. Ability to use computer skills and knowledge to learn the State's and County's software systems.

1. Proficiency/speed with an adding machine.

1. Excellent verbal and written communication skills.

• Describe how you are supervised by telling how your work is assigned and how your supervisor reviews your work.

Accountant 2 is assigned fiscal related issues and/or activities by the Administrative Officer 2 of the Fiscal Unit or the Executive Director. Responsible for contracts and pre-expenditure plans for State programs such as Homeless Assistance Program and Human Services Development Fund. Also responsible for monthly and quarterly budget reports and other fiscal or administrative tasks as assigned. Each of the above is reviewed, changed if necessary and approved by the Administrative Officer 2 or the Executive Director.

• Prepare an organization chart and identify your supervisor and all employees whose performance rating you sign

by names and class titles. If you are not a supervisor, your supervisor must complete this part and identify his supervisor and all his subordinates.

See organizational chart.

• Describe the kind of supervision you give the employees on the above chart by explaining the type of work assigned

and the type of work review exercised. If you are not a supervisor, your supervisor must complete this part for all

Employees shown above.

The Accountant 2 is assigned work by the Administrative Officer. The Accountant 2's major work assignments are on the Adult Services side. This person assists with pre-expenditure plans or budgets for HSDF and HAP, and any amendments needed throughout the year. Program quarterly reports and final reports are completed by the Accountant 2. All of these pre-expenditure plans, budgets and reports are reviewed and approved by the Administrative Officer. Another work assignment will be the overseeing of the Financial Management System, which will be supervised by the Administrative Officer. The Accountant 2 reviews and approves all Adult Services invoices on a weekly basis. The Accountant 2 will be asked to accomplish other tasks as assigned by the Administrative Officer.