Accountant I - City of Leadville

• Manages or oversees the bi-weekly payroll process and works with other city departments as needed to ensure accurate payroll reporting.
• Performs daily cash receipts journal entries.
• Assists with accounts payable process. Ensures appropriate approvals are obtained per the procurement policy, vendor statements are reconciled, accurate data entry, and timely payment to all vendors.
• Manages W-9s and enters new vendors into finance system and files supporting documents as needed.
• Reconciles cash receipts, accounts receivables, payroll, accounts payable, liability accounts, monthly bank statements, and other general ledger accounts by reviewing the trial balance and other financials and accounting reports including accounting workpapers and other reconciliation tools.
• Receives, receipts, and processes payments; accepts and handles cash and checks; counts money and makes change; counts down cash drawer daily; balances and posts daily cash receipts; prepares and makes bank deposits; compiles daily receipts reports.
• Assists year-end close to include, but not limited to: capital asset roll forward schedule, depreciation, amortization, accruals, deferred revenues, and all related year-end workpapers to ensure a timely and accurate year-end.
• Manages month-end processes to include performing month-end journal entries, and managing corresponding accounting workpapers as needed to ensure accurate reporting of monthly financials.
• Reviews balance sheet activity and the trial balance and prepares month-end journal entries as necessary.
• Assists with administrative oversight of p-cards and performs audits of users and p-card limits regularly.
• Provides communication of financial reporting deliveries to departments.
• Ensure accurate records of grants. May assist in the annual audit of the City’s grants.
• Monitors grant revenues and expenses and performs monthly or quarterly grant reconciliations, as needed, by reviewing grant contracts and agreements, amendments, and other documents including financial and accounting reports to ensure grant compliance and proper reporting of grants.
• Inputs financial records, accounting records, inventory records, journal entries or other related information into the accounting software system.
• Audits contracts, purchase orders, vouchers, and invoices for validity and proper recording in the general ledger and sub ledgers.
• Works closely with the Finance Director in ensuring compliance with GAAP standards, addressing internal controls, and ensuring accurate financial reporting.
• Prepares / reviews various financial reports and records.
• Provides support in preparing and monitoring of the budget.
• Provides support to the Finance Director for annual audit.
• Maintains complete, accurate, and readily accessible files; regularly purges files in accordance with County and state policies on records retention; follows guidelines for records retention within the law; maintains confidentiality of records, files, and other documentation.
• Prepares annual 1099 tax reports; maintains current tax documents.
• Performs other duties as appropriate or necessary for performance of the job.

• Develops Standard Operating Procedures (SOP’s) as needed to document workflows and processes within the accountant role.
• Prepares monthly financial statements and reports to present to City Council on a monthly basis as needed.
• Provides support and assistance in improving processes and creating efficiencies in the finance department.

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