ACCOUNTANT III - 64031617 - MyFlorida
BUNNELL, FL
About the Job
ACCOUNTANT III - 64031617
Date: Oct 17, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 839093
Agency: Department of Health
Working Title: ACCOUNTANT III - 64031617
Pay Plan: Career Service
Position Number: 64031617
Salary: 40,986.00 yearly salary
Posting Closing Date: 10/20/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Internal Agency Opportunity
Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.
Your Specific Responsibilities:
This is a highly responsible accounting position at the FDOH-Flagler involving performance of accounting functions and procedures, primarily in the area of Flagler and Baker CHD accounts payable. Incumbent serves as Purchasing Agent for FDOH-Flagler. This position reports directly to the Business Manager III. Specific duties and responsibilities are:
Accounts Payable : Reviews all FDOH-Flagler and Baker requisitions and vendor invoices submitted to the Department for accuracy, completeness, and compliance with the departmental rules and procedures and for budget availability. Codes and batches invoices for payments and processing. Researches problems with orders, invoices, vendors, warrants, statements, credits, contracts and special funding. Performs all accounting functions in the compliance with Section 215.422, Chapter 3A-24 of the Florida administrative Code (Prompt Payment Law) and DOH accounting procedures manuals, policies, and financial memoranda. Monitors the detail for each encumbrance and processes certified forward annually. Uses state computer systems—FLAIR, FIS, FIRS, RDS, and My Florida Market Place (MFMP), WORKS, Axiom Pro—designed to assist with accounting functions.
Purchasing Approver / Agent: Functions as the fiscal approver within the MFMP procurement system. Acts as in-house resource for MFMP for those responsible for ordering, approving, and receiving within the system. Reviews and updates MFMP end-user list. Ensures new staff receives access and training in MFMP. Assists staff in the close-out procedures for those no longer responsible for working within MFMP. Serves as Purchasing Agent for FDOH-Flagler ensuring compliance with DOHP 250-9-14 (FDOH – Bureau of General Services, Purchasing). Coordinate and prepare documentation for incoming and outgoing employees to receive a Purchasing Card (Pcard), after all appropriate training is completed. Request updates to Pcard during emergency activation.
Chief Deputy Registrar: Functions as Chief Deputy Registrar for FDOH-Flagler’s Vital Statistics program. Works with Local and Deputy registrars to Ensure vital statistics program is in compliance with all mandated laws, rules, and procedures in accordance with Chapter 382 of the Florida Statues, Chapter 64V-1 of the Florida Administrative Code, and the CDR Operations Manual. Ensures proper issuance and transmittal of birth and death certificates and the safety of records and security paper. Provides training and updated information to sub-registrars, funeral homes and directors, and the general public as needed. Backs up Deputy Registrar when necessary. Work with the Tax Collector Offices in Bunnell, Flagler Beach, and Palm Coast. Review their entries to make sure their applications are complete . Completes quarterly site visits with each office using the Annual Self-Assessment Tool (SAT) required by the Office of Vital Statistics . Also serves on the Chief Deputy Registrars Advisory Committee, (CDRAC), for the State of Florida.
Financial Assistance: Works directly with Business Manager III and Level 4 supervisors on general expenditure projections for the annual budget. Assists in the review of monthly financial reports, analyzing for programmatic discrepancies between actual and budgeted expenditures. Prepares other financial analysis as requested. Contributes input on expenditure projects for monthly Spending Plan. Assists with preparation and entry of all expenses allotment changes, as they occur throughout the fiscal year. Processes journal transfers and reclassification of expenditures. Maintains a cash fund. Researches, prepares, and enters monthly Reconciliation adjustment entries for FDOH-Flagler’s IBI in the Financial Information System (FIS). Postage Coordinator duties to include but not limited to renewing funds for postage services, print monthly report from postage machine and TR58 from budgeted allocations to appropriate L4/L5 combinations.
Property Custodian Delegate: Property Custodian Delegate responsible for tracking all existing, new, and modifications to FDOH-Flagler equipment required for items over $5000. Maintains an inventory of these items. Assures an identifying inventory tag is assigned and affixed to the necessary property and obtains clerk asset identification numbers from the county. Surpluses equipment to Flagler County government when necessary. Provides inventory information as requested at the local, county, or state level.
Other: Designated Information Security Coordinator and Information Custodian for Finance/Accounting (on-site) and access to identified Vital Statistics and Administrative. Completes related duties as assigned by supervisor. Attends staff meetings, training sessions and conferences; submits timesheets as required. Performs duties as outlined in the FCHD Policy and Procedures titled “Disaster Operating Procedure”, as assigned.
Required Knowledge, Skills, and Abilities:
+ Demonstrates working knowledge of Chapter 382 of the Florida Statutes, Section 64V of the Florida Administrative Code, and the CDR Operations Manual
+ Demonstrates working knowledge of State of Florida Purchasing Policies and Procedures: Chapter 287, F S.;
+ Ariba on Demand (AOD), DOHP 250-9 (Purchasing Policy) and DOHP 56-44-20 (P-Card Guidelines)
+ Knowledge of AOD and WORKS.
+ Knowledge of the principles and practices of purchasing.
+ Knowledge of the Microsoft Office suite of software products.
+ Ability to apply rules, regulations, policies and procedures relating to the purchasing process.
+ Ability to determine work priorities and ensure proper completion of work assignments.
+ Ability to plan, organize, and coordinate work activities.
+ Ability to understand procurement principles.
+ Knowledge of E-Vitals and operation of Office Machines and Microsoft Office
+ Ability to maintain purchasing records.
+ Ability to communicate effectively.
+ Ability to establish and maintain effective working relationships with others.
+ Preferred Experience with the use of DOH-Finance & Accounting software tools including but not limited to: FLAIR/SAMAS, FIRS, FIS, HMS, RDS
Qualifications:
Two years or more experience purchasing in AOD/MFMP
One or more years’ experience working in FLAIR
Experience working in the capacity of a Deputy Registrar for Vital Statistics
One or mor years’ experience processing invoices and making payments
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Flager County Health Department
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
+ Annual and Sick Leave benefits;
+ Nine paid holidays and one Personal Holiday each year;
+ State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
+ Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
+ Flexible Spending Accounts;
+ Tuition waivers;
+ And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
BUNNELL, FL, US, 32110
Nearest Major Market:Palm Coast
Date: Oct 17, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 839093
Agency: Department of Health
Working Title: ACCOUNTANT III - 64031617
Pay Plan: Career Service
Position Number: 64031617
Salary: 40,986.00 yearly salary
Posting Closing Date: 10/20/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Internal Agency Opportunity
Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.
Your Specific Responsibilities:
This is a highly responsible accounting position at the FDOH-Flagler involving performance of accounting functions and procedures, primarily in the area of Flagler and Baker CHD accounts payable. Incumbent serves as Purchasing Agent for FDOH-Flagler. This position reports directly to the Business Manager III. Specific duties and responsibilities are:
Accounts Payable : Reviews all FDOH-Flagler and Baker requisitions and vendor invoices submitted to the Department for accuracy, completeness, and compliance with the departmental rules and procedures and for budget availability. Codes and batches invoices for payments and processing. Researches problems with orders, invoices, vendors, warrants, statements, credits, contracts and special funding. Performs all accounting functions in the compliance with Section 215.422, Chapter 3A-24 of the Florida administrative Code (Prompt Payment Law) and DOH accounting procedures manuals, policies, and financial memoranda. Monitors the detail for each encumbrance and processes certified forward annually. Uses state computer systems—FLAIR, FIS, FIRS, RDS, and My Florida Market Place (MFMP), WORKS, Axiom Pro—designed to assist with accounting functions.
Purchasing Approver / Agent: Functions as the fiscal approver within the MFMP procurement system. Acts as in-house resource for MFMP for those responsible for ordering, approving, and receiving within the system. Reviews and updates MFMP end-user list. Ensures new staff receives access and training in MFMP. Assists staff in the close-out procedures for those no longer responsible for working within MFMP. Serves as Purchasing Agent for FDOH-Flagler ensuring compliance with DOHP 250-9-14 (FDOH – Bureau of General Services, Purchasing). Coordinate and prepare documentation for incoming and outgoing employees to receive a Purchasing Card (Pcard), after all appropriate training is completed. Request updates to Pcard during emergency activation.
Chief Deputy Registrar: Functions as Chief Deputy Registrar for FDOH-Flagler’s Vital Statistics program. Works with Local and Deputy registrars to Ensure vital statistics program is in compliance with all mandated laws, rules, and procedures in accordance with Chapter 382 of the Florida Statues, Chapter 64V-1 of the Florida Administrative Code, and the CDR Operations Manual. Ensures proper issuance and transmittal of birth and death certificates and the safety of records and security paper. Provides training and updated information to sub-registrars, funeral homes and directors, and the general public as needed. Backs up Deputy Registrar when necessary. Work with the Tax Collector Offices in Bunnell, Flagler Beach, and Palm Coast. Review their entries to make sure their applications are complete . Completes quarterly site visits with each office using the Annual Self-Assessment Tool (SAT) required by the Office of Vital Statistics . Also serves on the Chief Deputy Registrars Advisory Committee, (CDRAC), for the State of Florida.
Financial Assistance: Works directly with Business Manager III and Level 4 supervisors on general expenditure projections for the annual budget. Assists in the review of monthly financial reports, analyzing for programmatic discrepancies between actual and budgeted expenditures. Prepares other financial analysis as requested. Contributes input on expenditure projects for monthly Spending Plan. Assists with preparation and entry of all expenses allotment changes, as they occur throughout the fiscal year. Processes journal transfers and reclassification of expenditures. Maintains a cash fund. Researches, prepares, and enters monthly Reconciliation adjustment entries for FDOH-Flagler’s IBI in the Financial Information System (FIS). Postage Coordinator duties to include but not limited to renewing funds for postage services, print monthly report from postage machine and TR58 from budgeted allocations to appropriate L4/L5 combinations.
Property Custodian Delegate: Property Custodian Delegate responsible for tracking all existing, new, and modifications to FDOH-Flagler equipment required for items over $5000. Maintains an inventory of these items. Assures an identifying inventory tag is assigned and affixed to the necessary property and obtains clerk asset identification numbers from the county. Surpluses equipment to Flagler County government when necessary. Provides inventory information as requested at the local, county, or state level.
Other: Designated Information Security Coordinator and Information Custodian for Finance/Accounting (on-site) and access to identified Vital Statistics and Administrative. Completes related duties as assigned by supervisor. Attends staff meetings, training sessions and conferences; submits timesheets as required. Performs duties as outlined in the FCHD Policy and Procedures titled “Disaster Operating Procedure”, as assigned.
Required Knowledge, Skills, and Abilities:
+ Demonstrates working knowledge of Chapter 382 of the Florida Statutes, Section 64V of the Florida Administrative Code, and the CDR Operations Manual
+ Demonstrates working knowledge of State of Florida Purchasing Policies and Procedures: Chapter 287, F S.;
+ Ariba on Demand (AOD), DOHP 250-9 (Purchasing Policy) and DOHP 56-44-20 (P-Card Guidelines)
+ Knowledge of AOD and WORKS.
+ Knowledge of the principles and practices of purchasing.
+ Knowledge of the Microsoft Office suite of software products.
+ Ability to apply rules, regulations, policies and procedures relating to the purchasing process.
+ Ability to determine work priorities and ensure proper completion of work assignments.
+ Ability to plan, organize, and coordinate work activities.
+ Ability to understand procurement principles.
+ Knowledge of E-Vitals and operation of Office Machines and Microsoft Office
+ Ability to maintain purchasing records.
+ Ability to communicate effectively.
+ Ability to establish and maintain effective working relationships with others.
+ Preferred Experience with the use of DOH-Finance & Accounting software tools including but not limited to: FLAIR/SAMAS, FIRS, FIS, HMS, RDS
Qualifications:
Two years or more experience purchasing in AOD/MFMP
One or more years’ experience working in FLAIR
Experience working in the capacity of a Deputy Registrar for Vital Statistics
One or mor years’ experience processing invoices and making payments
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Flager County Health Department
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
+ Annual and Sick Leave benefits;
+ Nine paid holidays and one Personal Holiday each year;
+ State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
+ Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
+ Flexible Spending Accounts;
+ Tuition waivers;
+ And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
BUNNELL, FL, US, 32110
Nearest Major Market:Palm Coast
Source : MyFlorida
