Accountant/Office Manager - Hortech Inc

The Accountant/Office Manager is responsible for the accounting functions, financial reporting, and office management. This includes daily weekly and monthly accounting and office tasks and activities. This includes handling payables, receivables, financial statements and intercompany transactions for Hortech Inc, S Corp, and its 6 subsidiary companies (All LLC's).  It involves budgeting, collecting royalties, cash flow and break-even analysis and reporting.  He/She, is expected to make recommendations to the General Manager and Assistant General Manager for developing and maintaining accounting principles, best practices and procedures to ensure accurate and timely financial reporting and efficient office procedures. He/She co-supervises and is assisted by Accounting assistant/ HR assistant, who performs such functions as processing payroll, commission calculations, weekly cash flow reports, and other book keeping and accounting functions as assigned by the accountant. He/She is comfortable working in a collaborative open office environment, and is adept at meeting deadlines.  He/She must willingly and effectively participate in all aspects of our business and must be dedicated to cross-training and prepared to pitch in and assist with tasks other than accounting and office work.  The accounting/office manager also will serve as a coordinator of three rental homes on contiguous property.  He/She, as the Accountant/ Office Manager, is service-minded and values working collaboratively as a team, with a traditional Monday- Friday work week to be available to, responsive and supportive of colleagues and customers.
 
 
Core Accounting Functions
- Ensures an accurate and timely monthly, quarterly and year end close.
- Updates annual cost accounting system to ensure accurate product costs.
- Cross checks pricing following updates.
- Increases everyone's awareness of the financial picture of the businesses.
- Maintains the financial reporting and general ledger for Hortech Inc., LiveRoof LLC, LiveRoof Global LLC, LiveWall LLC, Norb lighting LLC., Hortech Properties LLC, and Steadfast Shipping LLC.
- Manage all bank accounts daily and reconcile accounts monthly, including deposits.
- Develops, implements, and improves accounting procedures to enhance workflow and financial stability.
- Oversees credit limits and customer payment terms and communicates with sales staff regarding customer's status.
- Works with all managers to achieve financial goals and objectives.
- Ensures the timely processing of all monthly, quarterly and yearly taxes including payroll, sales & use tax for multiple states and corporate taxes.
- Manages international banking transactions.
- Collaborates on annual budgets.
- Works with the CPA firm to ensure a clean and timely year-end review.
- Maintains fixed assets and inventory reports including acquisitions and retirements.
- Works directly with the general manager in composing cash flow and budget projections, financial analysis and reports, communicating with lenders, and planning meetings and social functions.
- Oversees and signs off on Lein Waivers for certain construction projects.
 
Office Manager
Coordinates with General Managers, and administrates purchasing of general liability, property, and fleet insurance.
Maintains intellectual property, and files for trademarks and patents.
Assists General Manager with property acquisitions and sale including but not limited to writing and filing deeds, writing lease agreements, communicating and meeting with contractors for estimates, appraisals or removals. Communicate with owners or their representatives on purchases or questions.
Reviews accuracy of payroll (bi-weekly).
Assists other managers in record k