Accounting and Admin Assistant - United Solutions Company

Job Title: Accounting and Admin Assistant
Job Type: Full-time
Salary: Starting rate of $17.40 per hour. May vary based on experience.

Benefits:

• Health Insurance
• Life Insurance
• Accidental Death & Dismemberment Insurance
• Paid Time Off 
• 11 Paid Holidays 
• Flexible Spending Account
• Dental Insurance
• Vision Insurance
• 401(k) Savings with 6% company match

Job Summary
The Accounting and Admin Assistant is an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities to further United Solutions’ mission. This includes but is not limited to each of the responsibilities listed below. This position will be exposed to confidential and secure information, as well as company intellectual property and will be required to abide by the company’s information security policies, standards, and procedures for handling sensitive information in compliance with laws and regulations.

Primary Responsibilities

General

• Assists and cooperates with all departments to ensure a "team effort" and prompt client service.
• Arranges travel schedule and reservations for management team as needed.
• Conducts routine correspondence with clients and vendors as needed.
• Performs administrative duties for the Board of Directors and President/CEO as requested.
• Orders supplies as needed for all departments.
• Processes all mail for the company.
• Use of personal vehicle to occasionally pick up supplies and local orders.
• Performs other duties as assigned and supports all areas of the company and its affiliates.

Accounting

• Assists Controller with the billing process for United Solutions’ clients. This includes gathering the data needed to create the billing, verifying the information given for accuracy, posting the invoice, and mailing and/or emailing all pertinent documentation to the clients.
• Monitors aged receivables. Prepares and sends notices to clients with delinquent accounts.
• Receives and posts deposits as they are received. Reconciles cash accounts and submits cash reports to Controller weekly.
• Submits required documents in a timely and accurate fashion to the Imaging Department for optical upload.
• Accurately prepares, inputs, pays, and files accounts payable checks upon seeking and receiving proper authorization.
• Maintain ongoing communication with Controller, informing them of all pertinent problems, irregularities, new developments, changes, and other important information within area of responsibility.

Skill Requirements

• Effective interpersonal skills
• Listening, oral, and written communications
• Ability to perform each essential duty satisfactorily.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to keep information confidential – a high degree of trust and discretion is required.

Candidate Profile

• Goal and Detail Oriented
• Determined, Enthusiastic
• Bright, Approachable
• Flexible, Self-starter

Other Requirements

• A two (2) year associates degree.
• Plus two (2) years of experience in Accounting 
• Combination of education and similar experience may be substituted.
• Experience working in Payroll a plus.
• Ability to travel and provide own transportation.
• Must be bondable.

Technical Requirements

• Microsoft Suite – Outlook/Excel/Word
• Printer/Scanner/Fax
• Multi-line Telephone
• Accounting software

Physical and Environmental Demands

• The employee is frequently required to sit, stand, and walk. Occasionally required to push, climb, balance, stoop, kneel, crouch, crawl, and reach for objects. Has the ability to lift or move objects weighing up to 20 pounds.
• The employee must frequently receive auditory information by listening in person and/or by phone.
• The employee must frequently express or exchange ideas in person or via phone to impart oral information to individuals or groups.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, visual accommodation, color vision, and field of vision.

Powered by JazzHR