Accounting Administrative Assistant - RaceTrac

RaceTrac Company Overview

Job Description:

The Accounting Administrative Assistant is responsible for carrying out administrative functions to support the accounting leadership team. This individual directly assists with the administration and the day-to-day operations of the Accounting Department, serves as the supplier administrator for Workday and PDI, and completes any ad hoc projects needed.  

Responsibilities:

• Works on tasks including, but not limited to, scheduling internal and external meetings and appointments, and handling general administrative duties. 
• Manages and maintains the calendars of the Accounting Leadership team (Directors and above), which includes scheduling meetings, arranging travel details, and forwarding and following up on relevant messages and emails. 
• Creates agendas and organizes all of the necessary documents for meetings. 
• Coordinates and arranges team events. 
• Completes leadership team expense reports, as well as orders office supplies for the team. 
• Processes invoices promptly and follows up on Purchase Orders in Workday. 
• Handles details of a confidential nature and performs administrative functions based on the understanding of company policy. 
• Communicates interdepartmental information across various levels of the organization
• Acts as point of contact for executives and employees, as well as external clients.
• Serves as the supplier administrator for both Workday and PDI; includes, but is not limited, to adding and editing supplier information and verifying supplier banking information.  
• Assist team members with setting up and maintaining budgets in Workday.
• Assists the Accounts Receivable team with organizing and shipping coupons.
• Assists with testing of new system updates.
• Carries out ad hoc reports/assignments as needed.

Qualifications:

•         3 + years of relevant experience in an administrative or support function at the executive level required

•         Strong communication skills, verbal and written, are required 

•         Strong prioritization skills

•         Intermediate skills in Microsoft PowerPoint, Excel, and Word 

•         Working knowledge of Microsoft Outlook, including scheduling functions, Microsoft Teams, and Zoom 

•         Ability to maintain confidentiality

•         Ability to work on multiple tasks or projects concurrently