Accounting Administrative Assistant - WorkSmart Systems, Inc.

WorkSmart Systems, Inc. is a dynamic and growing Professional Employer Organization (PEO) dedicated to providing exceptional Human Resources, Payroll, and Benefit services to our clients. We pride ourselves on our collaborative work environment and our commitment to professional growth and development.

We are seeking a motivated and detail-oriented Accounting Administrative Assistant to join our finance team. The ideal candidate will play a crucial role in maintaining our financial records and ensuring accuracy in all accounting functions. This position requires strong organizational skills, attention to detail, and a basic understanding of accounting principles.

Key Responsibilities & Expectations

• Accounting-related administrative work
• New client tax setup (State Unemployment, State Withholding, registration & account closure forms, setup in PrismHR software)
• Monthly / Quarterly / Annual tax return admin duties such as preparing mailings, but not actual tax return preparation
• Effectively communicate with state tax agencies and internal teams to setup accounts and resolve tax-related discrepancies or issues.
• Respond promptly and efficiently to inquiries and requests from internal and external stakeholders, such as Accounting and Payroll departments, along with clients and employees, regarding state payroll taxes.
• Maintain a high level of data confidentiality while handling sensitive information related to employee payroll taxes.
• Assist with any special projects, reconciliations, or other accounting-related tasks as required.

Qualifications & Requirements

• High school diploma; Associates or Bachelor's degree in a related field preferred
• Previous accounting or bookkeeping experience in a professional setting preferred
• Excellent oral and written communication skills with high level of professionalism and patience, and a positive customer-oriented approach
• Ability to multi-task and problem solve in a fast-paced office environment
• Proficient in Outlook, Excel, and Word
• Ability to handle tasks with accuracy, attention to detail, and within strict deadlines.
• A high level of integrity, reliability, and confidentiality.
• Ability to work independently
• Ability to sit for long period
• Must pass background check, credit check, and drug screen

Competitive salary and excellent benefits package including medical/dental, life and disability insurance, and outstanding 401k plan.

Based in Indiana with employees in 47 states, WorkSmart Systems has been helping small to mid-size businesses with their payroll, benefits, worker’s compensation and human-resources needs for over 20 years.