Accounting Administrator - Livingston Associates
Rochester, NY
About the Job
Position Title: Accounting Administrator
Location: Hybrid
Schedule: Part time
Pay Rate: $22-$26/hr.
Position Summary:
The Accounting Administrator is responsible for overseeing and controlling some of the financial systems of our company. This includes managing accounts receivable, accounts payable, and various financial resources and programs such as credit cards, equipment purchases, reimbursements and allowances. The role ensures that financial operations are conducted smoothly, accurately, and in a timely manner, adhering to company policies and procedures.
Key Responsibilities:
Knowledge, Skills and Abilities:
Education and Experience:
Hybrid/remote working schedule
401k Eligible
Sick Time Benefit
Location: Hybrid
Schedule: Part time
Pay Rate: $22-$26/hr.
Position Summary:
The Accounting Administrator is responsible for overseeing and controlling some of the financial systems of our company. This includes managing accounts receivable, accounts payable, and various financial resources and programs such as credit cards, equipment purchases, reimbursements and allowances. The role ensures that financial operations are conducted smoothly, accurately, and in a timely manner, adhering to company policies and procedures.
Key Responsibilities:
- Ensure subcontractor invoices are managed accurately and timely.
- Process lien waivers and ensure all final subcontractor invoicing is completed within 60 days of receiving the final payment from the owner.
- Ensure all subcontractors are final billed, and all lien waivers are received and saved to the company SharePoint/ Financially close out projects upon receipt of final payment from the owner.
- Reconcile credit cards monthly with correct cost codes and methods.
- Manage and assist with tracking allowances, mileage reimbursements and incentive programs.
- Provide quarterly reports on tool allowance purchases and balances, and monthly reports on mileage reimbursement to the President, Controller and SPW Leader.
- Log equipment purchases with corresponding information such as warranties.
- Complete vendor invoice management accurately on a weekly basis.
- Assign bills to approvers with appropriate cost codes and amounts, ensuring credits, tax exemptions, and discounts are applied correctly.
- Owners receive payment applications and supporting documents regularly (monthly) and payments are received within terms.
- Consistently exceeds work quality requirements with a low error rate.
- Communicate with project managers (PMs) and the Controller as needed.
- Adhere to the A/R Collections standard operating procedure.
Knowledge, Skills and Abilities:
- Work quality consistently exceeds requirements. Error rate is consistently low. Self-monitors and corrects avoidable errors, setting high standards and seeking more effective ways of working.
- Proactively researches, utilizes tools to accomplish tasks, and seeks help when necessary.
- Identifies high priorities and plans accordingly.
- Works on high-priority tasks first, helps design plans for group tasks, and resolves roadblocks with excellent contingency plans.
- Identifies issues, proactively acts, and follows through to resolve them.
- Quickly picks up and integrates new technical skills and knowledge, maintaining current expertise.
- Quickly grasps the significance of information, responds appropriately and timely, and simplifies complex information for better understanding.
- Involves the right people in discussions, provides solid summaries, and seeks consensus.
Education and Experience:
- Associate’s degree is required
- Minimum three years of experience preferably in the construction industry
- Proven success working in a remote environment
Hybrid/remote working schedule
401k Eligible
Sick Time Benefit
Source : Livingston Associates
