Accounting Assistant at Creative Financial Staffing
Albany, NY
About the Job
Accounts Payable/Receivable Associate
Company Overview:
CFS has partnered with an education testing service located in Albany, NY who are currently seeking an entry-level Accounts Payable/Receivable Associate to join their team. The ideal candidate will support both accounts payable and receivable functions and assist with various administrative tasks. This role is perfect for someone with a keen eye for detail, strong organizational skills, and a desire to grow within our company.
Why Join?
- Collaborative and supportive work environment.
- Monthly town halls and regular team events.
- Benefits including healthcare and 401K
- Fun and engaging work environment with activities like step challenges, holiday parties, and more.
Key Responsibilities:
Accounts Receivable Duties:
- Generate and send out invoices and credit memos to customers twice monthly.
- Follow up on, collect, and apply payments daily (cash, checks, credit cards).
- Manage customer deposits, perform account reconciliations, and resolve discrepancies.
- Prepare and manage customer statements and aging reports.
- Process refunds for B2C via PayPal.
Accounts Payable Duties:
- Process vendor invoices and verify accuracy against purchase orders.
- Enter invoices into the accounting system for payment.
- Schedule and prepare payments via checks, wire transfers, and ACH twice monthly.
- Reconcile accounts payable transactions and resolve discrepancies.
- Assist in onboarding new vendors and manage vendor relations.
- Assist in the preparation of 1099s at year-end.
Audit and Compliance:
- Assist in internal and external audits.
- Ensure compliance with company policies and accounting regulations.
- Help maintain accurate and organized financial records.