Accounting Assistant - KP ADVENTURES, LLC

SUMMARY:  Boggy Creek Airboat Adventures is seeing an Accounting/Gift Shop

Assistant who will be responsible for supporting the Accounting and Gift Shop

Department. This person must be reliable and have the ability to prioritize workload.

Working hours are flexible and weekends will be required.

DUTIES AND RESPONSIBILITIES:

·        Verifies information and maintains accounts receivable reports including but not

     limited to monthly sales, open invoices, and aging reports.

·        Ensures timely and accurate processing of accounts payable; receives, verifies,

     and posts accounts payable invoices into accounting system.

·        Interacts with vendors and department managers when processing a resolution

     of account discrepancies.

·        Receives and reviews purchase orders, check requests, and/or other related

     documentation for completeness and compliance with financial policies,

     procedures, and contractual requirements.

·        Receives credit card receipts and reconciles against corporate credit cards on a

     monthly basis.

·        Follows up on account statements and other discrepancies regarding payment of

     accounts; serves as liaison between departments and vendors in the resolution of

     administrative problems and inquiries.

·        Reviews, audits, and processes employee expense reimbursements; verifies

     accuracy of expenses and adherence to company policies.

·        Maintains accounting department files and records.

·        Enters information into accounting data entry system.

·        Assists with month-end close and runs monthly reports as required.

·        Answers, screens, and directs incoming telephone calls.

·        Sorts and distributes internal and external mail.

·        Performs general clerical duties including but not limited to filing, photocopying,

     faxing, typing, and mailing.

·        Assists with special accounting projects as needed.

• Performs other related duties as assigned by management.

QUALIFICATIONS:

•    One-year certificate from college or technical school, six months to one year

     related experience, or equivalent combination of education and experience.

•    Demonstrated ability to calculate figures and amounts.

•    Proficient on QuickBooks and Microsoft Office.

•    Acute attention to detail.

•    Strong organizational skills.

•    Commitment to excellence and high standards.

•    Excellent written and verbal communication skills.

•    Ability to understand and follow written and verbal instructions.

•    Versatility, flexibility, and a willingness to work within constantly changing

     priorities with enthusiasm.

COMPETENCIES:

• Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Position may require moving, lifting, sitting for long periods of time.
• Position may require lifting files and/or boxes, up to 25 pounds.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.