Accounting Assistant at Creative Financial Staffing

Accounting Assistant

ABOUT THE COMPANY
Our client is the leader in their business worldwide, and has more than tripled in size in recent years! Long term client of ours who we have placed 1/3 of the Accounting Department.

They are looking for an Accounting Assistant to join their team and work directly with the VP of Finance to assist with all financial transactions for their growing, fast-paced company. The hours are from 8-5PM fully onsite in a brand new office space in Branford, CT.

Roles and Responsibilities:

• Process AP: 30-50 invoices per week
• Manage collection activities while ensuring timely payments of vendor invoices and expense vouchers.
• Responsible for actively working with customers' accounts to collect funds; contacting customers by email, phone, or mail, securing funds and making payment arrangements, and following up to ensure account resolution.
• Research follow-up statements to ensure all invoices have been paid.
• Ensure prompt payment discounts are applied and follow up as necessary.
• Required to work directly with vendors and their agents to ensure all accounts are accurate and up to date.
• File and maintain AR and AP paper files for accounting and annual audits.
• Answer phones, greet visitors, process incoming and outgoing mail, and distribute mail.
• Schedule and coordinate meetings, including ordering and delivery of food, and help staff as needed with reserving meetings in the conference room calendar.
• Provide administrative support for the sister company's US entities, including invoicing, AR, and AP.
• Create labels, make copies if needed, and maintain our filing system and Q/A training files.

• Prior AP/AR experience preferred
• 3 Way Match experience a plus
• Bachelor's Degree a plus!