Accounting Assistant- Office Manager - EXECUTIVE PERSONNEL SERVICES INC

Location: Midland, TX

Job Description:

Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.

GENERAL ACCOUNTABILITIES

·       Accounting Function Oversight

·       Collections of all accounts receivable

·       Verifications and payments of all accounts payable invoices

·       Controls of receipt and deposit of cash payments received

·       Maintains petty cash account and disburses the same in accordance with company policies and procedures

·       Reconciliations of all accounts

·       Cash advance checks

·       Same Day Check requests

·       Bank deposits

·       Verifies/audits cash disbursement reports

·       Tracks Capital Expenditure Authorizations (CEAs)

·       Operational Activities

·       Orders supplies for the office and completes inventory counts

·       Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets

·       Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments

·       Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation

·       Schedules incoming orders and drivers for the ambulate service

·       Completes various funeral/cemetery reports and files accurately

·       Supports Sales as necessary requiring an understanding of JD Powers

·       Assures compliance with all Company policies and procedures to include

·       Sarbanes Oxley (SOX) audit

·       Dignity University (DU) training

·       Interment Verification Training (IVT) audits

·       Day Sales Outstanding’s (DSO) related to financial and administrative areas

·       Assists in preparing and/or overseeing all funeral/cemetery-related forms

·       Reviews time cards and administers corporate payroll policies and procedures

·       Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.).

·       Ensures new associates receive new hire orientation

·       Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators

·       Maintains vehicle records/licenses

·       Processes expense reports

·       Updates General Price Lists (GPLs)

·       Manages all Alarm Systems (codes, working order, etc.)

·       Assists with funeral services and “Making Everlasting Memories†(MEMs) as needed

·       Coordinates daily activities with business unit as well as other departments

·       Trains associates in the proper administration of policies and procedures

·       Services customers by interacting with families in a professional and compassionate manner

·       Maintains and updates customer records

·       Updates company website with current obituaries and ensures obituaries are placed in newspapers

·       Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations

·       Behaves in a supportive way to enrich the work environment

·       Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance

·       Performs other duties as assigned

Requirements:

·       Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
Knowledge, Skills and Abilities

·       Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required

·       Excellent communication skills both orally and in writing

·       High level of compassion, integrity, and confidentiality

·       Problem solving skills

·       Ability to multi task and set priorities

·       Detail oriented

·       Must be flexible and able to function in a fast-paced environment

Experience

High school diploma, GED or completion of a diploma-training program at a college or technical school
Experience