Accounting Assistant - Creative Financial Staffing

Accounts Payable/Receivable Associate

Company Overview:

CFS has partnered with an education testing service located in Tarrytown, NY who are currently seeking an entry-level Accounts Payable/Receivable Associate to join their finance team. The ideal candidate will support both accounts payable and receivable functions and assist with various administrative tasks. This role is perfect for someone with a keen eye for detail, strong organizational skills, and a desire to grow within our company.

Why Join?

• Collaborative and supportive work environment.
• Monthly town halls and regular team events.
• Benefits including healthcare and 401K
• Fun and engaging work environment with activities like step challenges, holiday parties, and more.

Key Responsibilities:

Accounts Receivable Duties:

• Generate and send out invoices and credit memos to customers twice monthly.
• Follow up on, collect, and apply payments daily (cash, checks, credit cards).
• Manage customer deposits, perform account reconciliations, and resolve discrepancies.
• Prepare and manage customer statements and aging reports.
• Process refunds for B2C via PayPal.

Accounts Payable Duties:

• Process vendor invoices and verify accuracy against purchase orders.
• Enter invoices into the accounting system for payment.
• Schedule and prepare payments via checks, wire transfers, and ACH twice monthly.
• Reconcile accounts payable transactions and resolve discrepancies.
• Assist in onboarding new vendors and manage vendor relations.
• Assist in the preparation of 1099s at year-end.

Audit and Compliance:

• Assist in internal and external audits.
• Ensure compliance with company policies and accounting regulations.
• Help maintain accurate and organized financial records.

Qualifications:

• Education: Associate's degree in Accounting, Finance, or a related field preferred.
• Experience: Prior experience in accounts payable/receivable or a related field is a plus but not required for entry-level applicants.
• Skills:
  • Basic understanding of accounting principles and procedures.
  • Proficiency in Microsoft Office, especially Excel.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Good communication and interpersonal skills.