Accounting Assistant - Watson Companies

CSM Flooring, a well-established and family-owned flooring company, is on the lookout for a talented accounting administrative assistant to join our team in Wilmington, North Carolina. This person will work to support the daily operations of the office and work in close conjunction with our Accounting Manager. 

The ideal candidate will have proven customer service skills and maintain strong relationships with store personnel at all levels, while completing assigned tasks with accuracy and urgency. This person should possess strong communication skills with the ability to communicate effectively in both written and verbal communications, excellent organizational skills, the ability to work on multiple tasks simultaneously, and be confident using the Google platform including Sheets, Docs, and running a Google calendar. Experience in flooring or the construction industry is a definite plus. ​​​​​​A willingness to learn and grow to perform more specialized duties in time is an even bigger plus.

Responsibilities:

• Communicate with Customers - Answer phone calls and route calls to the appropriate internal parties as needed.
• Communicate with Vendors - Monitor the Accounting email and our PO Box for vendor invoices. Verify the accuracy of all vendor invoices. Once verified, enter into our billing system for payment.
• Payables - Process Weekly payments to our vendors.
• Ordering - Maintain stock levels of warehouse items.
• Coordinate scheduling - Call our customers to coordinate and confirm scheduled installation dates.
• Claims Processing - Submit new claims as needed and follow up with vendors regarding material claims.
• Organize internal resources - Maintain, scan and file office documents. Maintain office supplies.
• Payroll - Process Bi Weekly payroll and make necessary changes. Keep Track of PTO and UPTO.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• 1-2 years experience with accounting preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment 
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Google Workspace and MS Excel

Our team members enjoy a work culture that promotes service, integrity, excellence, teamwork, and a strong passion for the work we do. We care for and reward our team well. We work hard for our team, and our team works hard taking great care of our customers and our company. 

Schedule: Monday through Friday, 9am to 1pm
Work Location: In person
Pay: Starts at $16 per hour

This position posted by CSM Flooring's parent company, Watson Companies.

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