Accounting Clerk / Administrative Assistant - American Carnival Mart

The Accounting Clerk / Administrative Assistant at American Carnival Mart (ACM) is a part-time position responsible for both accounting tasks and administrative support for the CFO and COO. This role involves managing essential financial processes such as accounts payable (AP), accounts receivable (AR), invoicing, and bank reconciliation, while also providing high-level administrative assistance to the CFO and COO. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage a diverse set of responsibilities efficiently in a fast-paced environment.

Responsibilities:
Accounting Duties (50%)
Manage accounts payable (AP) and accounts receivable (AR) processes, including invoicing, tracking payments, and following up on overdue accounts.
Perform monthly bank reconciliations and resolve any discrepancies.
Process supplier invoices, ensuring timely and accurate payments while taking advantage of early payment discounts when applicable.
Generate and distribute financial reports, including balance sheets, income statements, and cash flow statements.
Assist in audits by providing necessary financial documentation and information.
Ensure compliance with accounting policies and procedures, as well as relevant regulations.
Maintain accurate financial records and perform data entry tasks related to accounting.
Administrative Assistant Duties (50%)
Provide executive support to the CFO and COO, managing calendars, scheduling meetings, and other support tasks.
Prepare meeting agendas, take minutes during executive meetings, and follow up on action items.
Assist with preparing presentations, reports, and financial summaries for internal and external meetings.
Handle confidential information with discretion, ensuring the security and confidentiality of financial and company data.
Coordinate communication between the executive team and other departments, clients, and stakeholders.
Conduct research and gather data to support decision-making by the CFO and COO.
Perform other executive administrative duties as needed to support the efficient functioning of the leadership team.

Job Qualifications:
High school diploma or equivalent.
Additional coursework in accounting or administrative support is preferred.
Experience in accounting, bookkeeping, and/or executive assistant roles is required.
Proficiency with accounting software (e.g., NetSuite preferred) and office productivity software (e.g., Microsoft Office, Google Workspace).
Skills:
Strong attention to detail and organizational skills.
Excellent communication skills, both written and verbal.
Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
High level of integrity, professionalism, and confidentiality.
Strong problem-solving abilities and the ability to work independently and as part of a team.

Work Requirements:
Hours: This is a part-time position, typically 20-25 hours per week.
Environment: Office setting within ACM headquarters.
Equipment: Use of standard office equipment, including computers, printers, and accounting software.
Physical Demands: Primarily a sedentary role; may require occasional lifting of office supplies up to 20 pounds.
Flexibility: Ability to adjust working hours as needed to meet deadlines and support the CFO and COO during peak periods.