Accounting Clerk - The Job Exchange Associates, Inc.

Our non profit client in Doylestown is looking to hire an Accounting Clerk. This position is non exempt and temp to hire. This position reports to the Fiscal Supervisor and will be responsible for performing a variety of responsibilities within the Fiscal department as noted below:

• Salary $22-24 an hour (benefit package once hired)
• Hours/Schedule - In office 8:30 to 4:30 with 30 minute unpaid lunch
• Professional dress

General Fiscal Duties:

1.Assist with the maintenance of electronic Fiscal files for Provider contracts and invoices.

2.Maintain general Fiscal Department electronic filing.

3.Perform data entry into Company’s accounting system timely and accurately.

4.Perform other assignments, as requested.

Accounts Payable/Accounts Receivable

1.Process all ERA (electronic remittance advice) forms within 5 working days of receipt.

2.Post cash receipts

3.Match invoices and packing slips to ERA and prepare for input on computer. If discrepancies exist, contact the vendor to resolve the issue

4.Ensure all expense processing forms have a complete audit trail, including proper manager approval; Fiscal Officer approval; purchase order detail; copy of bid, if applicable; and other back-up documentation necessary to process payment check.

5.Track Program expenses and other Fiscal processes using Excel

6.Maintain vendor files.

7.Communicate via email with Providers/Suppliers as needed

Purchasing:

1.Process all expense requisition and authorization forms for purchases within 5 working days.

2.Apply fiscal guidelines to determine if a bid process is needed for a specific purchase, ensuring that the best price will be sought for all purchases.

3.Maintain files including bids and quotes.

4.Prepare purchase orders, copy to applicable staff.

5.Maintain and follow-up on open purchase orders.

6.Process travel and training requests, and make travel/hotel arrangements as needed.

7.Place catering orders, as requested.

8.Place supply orders, as requested.

Qualifications/Requirements:

• Bachelor’s Degree preferred (not required)
• Strong proficiency with Microsoft Windows 10, Outlook, Word, and Excel
• Demonstrated Accounting background with a knowledge of standard Accounts Payable processes.
• 3+ years of accounting/administrative experience
• Familiarity with SAGE 100 or MAS 90 software preferred.
• Knowledge of Access, a plus
• Possess time-management skills, deadline driven, analytical thinking, and active listening skills
• Detail oriented, self starter who can work independently and collaborate within a team and pay close attention to detail
• Ability to data entry and process high volume data quickly and accurately
• Meet deadlines and work well in fast-paced environment, multitask
• Communicate well both verbally and in writing
• Strong sense of discretion and confidentiality required
• Candidate must be willing to learn new database systems and other computer related programs
• Ability to perform diversified and moderately complex tasks, and other general clerical duties as assigned
• Reliable and dedicated to work and schedule