Accounting Clerk II at ATA Services Inc

ATA Services, Inc. is looking for an account clerk II for our client the Hawaii State Hospital. This is a full-time position and expected to last about a year in duration. Please review the job details listed below:

Hourly Rate: $21.33

Length of Position: Long term

Hours: Mon-Fri. 8 am – 4:30 pm

Scope of Work

The primary purpose of this position is to provide clerical services to maintain Hawaii State Hospital (HSH)'s general ledgers and other accounts such as petty cash, patient trusts, donations, and mileage reimbursements.

Responsibilties:

(1) Receipts and Disbursements

· Receives and counts cash and reconciles cash balance. At the end of day ensures balances are correct and cash drawers are returned to the Account Clerk IV for safekeeping. Retains all disbursement documents for posting to various accounts and as supporting documents.

· Receives approved petty cash voucher or an authorized patient's withdrawal form, disburses cash from cash drawer for petty cash transactions and patients' personal cash. Prepares cash receipt to be signed by the person receiving the cash.

· Tracks receipts for withdrawals and notifies staff of delinquent receipts.

· Prepares, signs and issues official numbered receipts for cash or checks received by Business Services Unit for deposit into the general fund, patients trust accounts, or donation fund. Delivers or mails original checks to the sender, or cash is delivered to the Account Clerk IV, retaining the fourth copy in receipt book as chronological file.

· Receives and verifies cash and valuables belonging to patients admitted and signs unit personal belonging sheet for those items received.

· Upon notification of patient's discharge releases patient's cash or valuables held in the Business Services Unit to unit staff assisting in discharge. Signatures are obtained from patient or unit staff for all money disbursed and valuables returned.

· Prepares voucher for the community reintegration therapy program payroll for transfer of funds to individual patient's trust accounts from the State General Fund. Vouchers are prepared twice a month to be deposited to each eligible patient's account.

· Makes change for staff and patients upon request from the petty cash fund.

(1) Receipts & Disbursement – Mileage Processing

· Audits all mileage reimbursement requests. Verifies accuracy of reimbursement requests and the reportable and taxable.

(2) Maintaining Subsidiary Ledgers

· Posts daily transactions into individual patient trust accounts, cash receipts, cash advances, adjustments, and community reintegration therapy payroll. Prepares trial balance for each daily posting to be given to the Account Clerk IV.

· Posts daily transactions into individual donation accounts, cash receipts, cash advances, and adjustments. Prepares trial balance of the posting.

(3) Front Office Counter Services

· Sales of Meal Tickets. Receives and sells numbered meal tickets for special meals to hospital staff and students assigned to practicum at the hospital when approved by the Hospital Associate Administrator. Cashier also passes out free meal tickets to volunteers or students who signs for tickets received.

Equipment to be used

Computer, typewriter, bar code scanning equipment, ten-key calculator, copy/fax machine.

Minimum Requirements:

(1) Knowledge: General knowledge of the inventory system, practical knowledge of common business methods, terms, and practices as they relate to warehouse.

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.