ACCOUNTING CLERK III (PAYROLL CLERK) - Chugach Government Solutions

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. 

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Chugach Government Solutions may be the right fit for you!

The Payroll Clerk is accountable for collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay related through the computerized payroll system.  The payroll clerk will process manual and electronic timesheets for Union, hourly, and Exempt company employees.

Essential Dutie & Job Functions: 

• Actively work with intra and inter departmental team members to develop and streamline processes for greater efficiency and effectiveness.
• Proactively seek out the knowledge and be familiar with all the diverse payroll and timekeeping aspects of the contract, i.e. union, DBA, SCA, exempt, etc.
• Process payroll by collecting, calculating, and entering data such as employee hours worked, pay rate changes, and payroll deductions.
• Update payroll records by entering changes in exemptions, insurance coverage, demographics, deductions, and job title and department transfers.
• Ensure that disbursements of company funds are for valid services performed as evidenced by 100% review and approval of properly completed time sheets by supervisors.
• Ensure payroll calculations are correct and in accordance with company policy, contractual obligation, and Federal/State guidelines.
• Ensure that payroll deductions and benefits records are adequately identifiable in the general ledger and that the payments to third parties are processed in an accurate and timely manner. Payroll deductions include but are not limited to:  bi-weekly tax payments, child support, 401(k) contributions, health and life reconciliation, short/long-term disability, worker’s compensation and leave.
• Process and post weekly/biweekly employee paychecks and statements of earnings and deductions by established deadlines.
• Maintain employee files accurately, timely and completely.
• Maintain vacation and personal leave database inquiry and reporting system; run and distribute periodic reports for managers and supervisors.
• Resolve payroll discrepancies by collecting and analyzing information.
• Address Employee’s pay-related concerns and provide accurate payroll information.
• Complete requests for pay-related documents including statements and verifications.
• Maintain payroll operations by following policies and procedures; reporting needed changes.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Actively participate in process improvement efforts within department.
• Review vacation and personal leave accruals on a monthly basis.
• Maintain and administrate employee timesheet corrections.
• Ability to work overtime as needed.
• Perform other duties as assigned.

Mandatory:

• High school graduate or GED equivalent.
• Three (3) years of experience of high volume payroll process experience preferably in a project environment.
• Three (3) years of experience using standardized payroll software for data entry, processing and inquiry.
• Able to operate all office equipment including but not limited to: telephones, copy machines, fax machines, printers and computers.
• Possess a good working knowledge in Microsoft Office Suite programs, including but not limited to: Word, PowerPoint, Excel, and Access programs.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Ability to deal with a variety of people in a professional, courteous manner in diversified situations.
• Mature judgment and ability to work with minimal supervision.
• Ability to pass pre-hire aptitude and skills testing.
• Ability to pass pre-hire background and drug screen.
• Ability & willingness to work reasonable overtime, as needed.
• U.S. Citizen.
• Ability to obtain the appropriate security credentials as defined by the Government
• Valid state driver’s license.
• Ability to lift 50 pounds.

Reasonable Accommodation:
It is CGS, LLC business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Equal Employment Opportunity:
Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.