Accounting Clerk - X-Bow Systems

Company: X-Bow SystemsJob Title: Accounting ClerkLocation: South Texas, Huntsville, AL, or New Mexico (Remote)

About X-Bow Systems: X-Bow Systems is an innovative defense company specializing in solid rocket motors. Our mission is to deliver cutting-edge technology and solutions to meet the needs of our clients. We are committed to excellence and are seeking a Payroll Specialist to join our dynamic team.

Job Summary: We are looking for a detail-oriented and experienced Accounting Clerk who willbe responsible for managing all aspects of payroll processing, including the set-up of new hires in Unanet and Paylocity. The ideal candidate will ensureaccurate andtimely payroll operations while adhering to company policies and compliance with federal and state regulations.

• Key Responsibilities:

• Reconcile vendor bills with purchase orders, packing lists, and inventory receipts; resolve discrepancies and record in the accounting system.

• Record and track multi-entity vendor invoices through the approval process.

• Attach required documentation to bills in the accounting system.

• Process multi-entity bills weekly, considering due and discount dates.

• Monitor vendor aging reports weekly and follow up as needed.

• Maintain updated vendor files with documentation such as W-9s and credit applications.

• Communicate with vendors to resolve payment issues.

• Assist employees in submitting travel and reimbursement claims.

• Support the annual audit process.

• Process bi-weekly and semi-monthly payroll, ensuring compliance with company policies and regulations.

• Set up new hires in Unanet and Paylocity, including onboarding, benefits enrollment, and time tracking.

• Maintain payroll records, address payroll inquiries, and distribute reports to management.

Stay updated on payroll laws and regulations; assist with year-end activities like W-2 processing.

• Collaborate with HR and Finance to optimize payroll processes and conduct audits for compliance.

Qualifications:

• Bachelor's degree in Accounting, Finance, Human Resources, or related field (preferred).

• Minimum 3 years of payroll experience.

• Proficiency in Unanet and Paylocity preferred

• Strong knowledge of payroll laws and regulations.

• Excellent attention to detail, organizational, and communication skills.

• Ability to maintain confidentiality and handle sensitive information.

• Proficiency in Microsoft Office, especially Excel.