Accounting Clerk at Vaco, LLC
Toledo, OH
About the Job
Essential Functions:Donation Processing:Import or enter and update gift, pledge, payment, and donor records in donor database according to data entry procedures to efficiently provide accurate contribution revenue reporting.
Review donation images provided by lockbox service; prepare source data for import into donor database by compiling, sorting, and manipulating information in Microsoft Excel per data entry procedures
Charge credit card donations received through lockbox service or donor phone calls and process credit card donations received through online forms.
Accurately key/upload all donations from other constituent sources including, but not limited to, Facebook, Benevity, Your Cause, United Way, and PayPal.
Verify entered donor and account data by reviewing, correcting, deleting, or reentering data
Prepare checks received for bank deposit or lockbox processing.
Generate general ledger reports for all daily deposits.
Oversee all aspects of matching gift applications and tracking including gift confirmations.
Data Integrity:Oversee the processes, input, accuracy, and management of all database information, including, but not limited to, creating, and updating constituent records, donor and grant gift entry, acknowledgements, fundraising and accounting codes, importing data, pulling mailing lists, general data entry, and overall database management
Update donor records as prompted by gift information during gift entry, staff communication, returned mail, etc
Enter notes and provide documentation of changes
Identify out-of-date and inaccurate information for individual donors
Research donor updates (i.e., relationships, addresses), update donor records as necessary and record documentation of changes
Audit the in-kind inventory spreadsheets to ensure data accuracy
Reporting:Generate donation reports as directed by the Comptroller, development, or marketing team
Generate monthly reports on donation trends, fundraising goals, and donor demographics.
Donor Relations:Provide exceptional donor-relations service with professional verbal and written communications and timely follow up.
Prepare timely and accurate thank you receipts, acknowledgement letters, and other donor correspondence
Generate consolidated annual tax receipts for donors by January 20th each year.
Assist in the donor calls, notes and letters to donors.
Collaboration:Collaborate with the development and marketing team, providing support in donation-related aspects
Assists with administrative duties as needed to support the accounting department.
Collaborate with accounting team members to reconcile donation records and financial transactions.
General Responsibilities:Maintain operations by following policies and procedures.
Safeguard the confidentiality of the Ministry by exercising discretion in communicating non-public information and handling of all requests.
Stay at the forefront of best practices and procedures for database management and development services.
*Essential Functions may be revised upon management discretion Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
Review donation images provided by lockbox service; prepare source data for import into donor database by compiling, sorting, and manipulating information in Microsoft Excel per data entry procedures
Charge credit card donations received through lockbox service or donor phone calls and process credit card donations received through online forms.
Accurately key/upload all donations from other constituent sources including, but not limited to, Facebook, Benevity, Your Cause, United Way, and PayPal.
Verify entered donor and account data by reviewing, correcting, deleting, or reentering data
Prepare checks received for bank deposit or lockbox processing.
Generate general ledger reports for all daily deposits.
Oversee all aspects of matching gift applications and tracking including gift confirmations.
Data Integrity:Oversee the processes, input, accuracy, and management of all database information, including, but not limited to, creating, and updating constituent records, donor and grant gift entry, acknowledgements, fundraising and accounting codes, importing data, pulling mailing lists, general data entry, and overall database management
Update donor records as prompted by gift information during gift entry, staff communication, returned mail, etc
Enter notes and provide documentation of changes
Identify out-of-date and inaccurate information for individual donors
Research donor updates (i.e., relationships, addresses), update donor records as necessary and record documentation of changes
Audit the in-kind inventory spreadsheets to ensure data accuracy
Reporting:Generate donation reports as directed by the Comptroller, development, or marketing team
Generate monthly reports on donation trends, fundraising goals, and donor demographics.
Donor Relations:Provide exceptional donor-relations service with professional verbal and written communications and timely follow up.
Prepare timely and accurate thank you receipts, acknowledgement letters, and other donor correspondence
Generate consolidated annual tax receipts for donors by January 20th each year.
Assist in the donor calls, notes and letters to donors.
Collaboration:Collaborate with the development and marketing team, providing support in donation-related aspects
Assists with administrative duties as needed to support the accounting department.
Collaborate with accounting team members to reconcile donation records and financial transactions.
General Responsibilities:Maintain operations by following policies and procedures.
Safeguard the confidentiality of the Ministry by exercising discretion in communicating non-public information and handling of all requests.
Stay at the forefront of best practices and procedures for database management and development services.
*Essential Functions may be revised upon management discretion Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
