Accounting Generalist - DoubleTree Houston Greenway Plaza, TX - Blue Sky Hospitality Solutions
Houston, TX
About the Job
- Assist the sales effort in establishing customer credit in accordance with Hotel policies.
- Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
- Provide customers with accurate and timely invoices, statements, and schedules.
- Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).
- Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
- Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.
- Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet checks, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concerns
- Prepare daily receivables from event contracts, post in system and balance totals to general ledger
- Assist in reconciling open account status items.
- Review all final statements with sales contract for accuracy, and make necessary corrections within 5 days of departure
- Assist with Accounts Payable by verify that all documentation for purchases match the actual invoice for price, quantity, mathematical accuracy
- Count and issue banks and change combinations as required.
- Verify individual cashier drops for accuracy and compliance to company policy. Immediately report any discrepancies.
- Complete and balance daily bank deposit and general cashier report.
- Maintain a weekly audit of each hotel cash till.
- Complete the daily variance report and ensure that follow-up reporting is complete.
- Maintain and update an accurate file for “bank acknowledgments”.
- Maintain that safe log and shows accurate safe counts.
- Balance petty cash vouchers for reimbursement. Immediately report any discrepancies to
supervisor. - Monitor, prepare, and communicate financial reports in accordance with required due dates.
- Retrieve and process all deposits in accordance with hotel standards.
- Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
- Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.
- Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager.
- Audit cashier banks as required by hotel standards. Maintain all documentation.
- Maintain all cashier contracts.
- Process petty cash receipts and expense reimbursements on a regular basis and inform management of any deviation to policy.
Source : Blue Sky Hospitality Solutions