Accounting Manager - SSP International. Inc.

Department: SSPI
Reporting to: Chief Administrative Officer
Schedule: Full-time, exempt
Location: Remote
Travel required: Approximately 5 days per year
Salary Range: $65,000 - $70,000

Summary
SSP International, Inc. (SSPI) is a non-profit organization that is synonymous with excellence in science education. At SSPI, we are guided by a mission to offer students transformational opportunities to learn, do, and belong in science. Since 1959, SSPI’s flagship program, the Summer Science Program, has offered immersive summer research experiences that ignite curiosity and inspire a lifelong passion for discovery. Our vision is to inspire and inform humanity through science, fostering a world where discovery and innovation drive progress. To achieve our mission and vision, SSPI is focused on embracing collaboration, building a lifelong community, and cultivating a diverse and inclusive environment. SSPI places a strong emphasis on belonging and connection among participants, alumni, staff, and stakeholders, wherein individuals feel valued, supported, and empowered. With a legacy spanning more than six decades, and a global network of over 3,700 alumni, we continue to pave the way for the next generation of leaders. More information on our mission, vision, values, and programs can be found at www.summerscience.org.

SSPI is seeking a knowledgeable, detail-oriented, and proactive Accounting Manager to join its team. This individual will play a critical role in supporting our mission by ensuring accurate financial reporting, maintaining compliance with non-profit accounting standards, and providing actionable financial insights to the leadership team. The Accounting Manager is responsible for the day-to-day accounting operations, overseeing monthly and year-end closings, and will contribute to budgeting, forecasting, and audit processes. This position reports to the Chief Administrative Officer (CAO), with the SSP appointed controller responsible for overseeing its day-to-day responsibilities and providing ongoing direction.

Essential Duties and Responsibilities

• Process all financial transaction details (including but not limited to bank transactions, accounts payable, prepaids, and manual payroll allocations)
• Review all corporate credit card charges and expense reimbursements for discrepancies and compliance with policies, as well as ensure proper support is attached
• Reconcile bank and investment statements and general ledger transactions to ensure accurate reporting and ledger maintenance
• Prepare month-end reconciliation closing schedules for review
• Prepare and analyze monthly departmental financial statements and work with department heads to review monthly expenses for proper classification
• Prepare monthly cash flow statements and projections
• Perform ongoing financial analysis with the ability to communicate this information to various stakeholders with varying levels of financial knowledge.
• Develop and maintain accounting and financial policies and procedures, including internal control procedures
• Develop and implement systems for gathering, analyzing, verifying, and reporting certain types of financial information
• Monitor revenue and expenses weekly, and follow up with department heads as needed
• Recommend cost-saving measures to the CAO
• Together with the CAO, prepare and monitor SSPI’s annual budget
• In coordination with program and fundraising staff, create and monitor program budgets for grant proposals or internal initiative tracking, including:
  • interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines
  • ensuring that all government regulations and requirements are disseminated to appropriate personnel
  • monitoring compliance
• Prepare all schedules for the annual financial statement audit and tax returns
• Act as the main liaison with the external auditors and tax preparers
• Formulate a continuous risk management strategy
• Other duties may be assigned

Skills and Abilities

• Excellent analytical skills and attention to detail
• Ability to work both independently and collaboratively in a dynamic, mission-driven environment
• Strong organizational and project management abilities; capable of handling multiple priorities
• Ability to communicate complex financial information clearly to non-financial staff and stakeholders
• High ethical standards and commitment to maintaining confidentiality
• Strong interpersonal skills including relationship and trust building, communication and listening, and personal engagement
• High level of comfort in taking initiative, making independent judgements, and willingness to navigate new situations
• Can focus efforts to efficiently achieve measurable results consistent with the organization's mission, goals, and objectives
• Sound judgment, fiscal competence, and non-profit business knowledge
• Responsible and accountable for managing resources efficiently and effectively

Education and Experience

• Bachelor’s degree in accounting, finance, or a related field
• 5 years in an accounting or finance role, with at least 3 years in a non-profit organization
• Strong knowledge of US GAAP, especially as it pertains to non-profit and fund accounting
• Proficiency in accounting software (e.g., QuickBooks Online) and Microsoft Office Suite, especially Excel
• Familiarity with donor management or tuition management systems (e.g., Blackbaud) is a plus.
• Experience with grant accounting, restricted funds, and Form 990 compliance is preferred

Working Conditions
The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, in accordance with ADA regulations.

• Reports directly to the Chief Administrative Officer (CAO) but operates under the day-to-day direction and oversight of the SSP-appointed controller.
• Constantly operates a computer
• The ability to observe details at a close range and the ability to adjust focus
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
• Travel to twice yearly in-person staff meetings

Clearance Requirements

• Authorization to work in the United States
• Background clearance

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every qualification. SSPI values a diverse and inclusive workplace. If you are excited about this role but your experience does not align perfectly with all the qualifications, we encourage you to apply anyway. You may be just the right candidate for this or other opportunities.
 

Powered by JazzHR