Accounting Operations Specialist - AIIStar

At Allstar, excellence is our brand. We strive for quality, continuous innovation, and outstanding client service.

Core Responsibilities

• Oversee financial functions
• Provide strategic and operational leadership
• Lead and develop the team
• Perform job cost analysis
• Support business forecasting and growth
• Leverage technology effectively

Role and Responsibilities

This role supports daily operations, ensuring accurate business data, job records, and payments, while reporting to senior management.

Key duties include:

• Manage ERP for job billing/credits
• Assist with project documents, billing, and reporting
• Analyze jobs for closeout with Project Managers
• Work with Accounts Payable on lien waivers
• Collaborate on P&L reports with field operations
• Foster a culture of service and continuous improvement
• Support forecasting and margin growth
• Additional tasks as assigned

Qualifications

• 3+ years of administrative experience
• Associate's or Bachelor's degree preferred
• Strong attention to detail, organizational, and time management skills
• Excellent communication, leadership, and decision-making abilities
• Independent and team-oriented
• Self-starter with a drive to exceed goals
• Willingness to learn new skills

Preferred Skills

• Proficient in Microsoft Office
• Experience with Sage or similar software

Physical Requirements

• Ability to sit, stand, walk, lift up to 25 lbs, and work on a computer for extended periods

Additional Office Tasks

• Credit card processing
• Pre-liens, lien waivers, and reporting
• Accounts Receivable
• AIA pay applications
• Vendor compliance
• Miscellaneous accounting tasks and data entry
• Manage P&L on projects