Accounting/Payroll Specialist - Mid-Sioux Opportunity, Inc.

Department: Fiscal/Administration

Reports to: Fiscal Director

Primary Work Location: Remsen

Pay Status: Hourly

Eligible for Benefits: Yes

Work Hours: 40 hours per week. Hours are subject to change based on financial and program requirements.

QUALIFICATIONS:

• Associates degree in Accounting. Will consider a combination of related work experience and education.

• Experience with Microsoft Office products required.

• Experience in non-profit/public accounting a plus.

• Experience with AS 400 computer fiscal system helpful.

JOB DUTIES AND RESPONSIBILITIES:

Responsible for accounting and financial functions of the agency such as:

• Process biweekly payroll.

• Process year-end W2’s.

• Data entry and process fiscal operations on computer.

• Assist with documentation for payment of bills, process checks and reports each week.

• Process monthly general ledgers and budgets for agency grants/programs.

• Assist with year-end 1099 processing, if needed.

• Assist with preparation of annual financial statement, if needed.

• Prepare general journal entries.

• Assist with completion of monthly reports.

• Responsible for maintaining contract and lease files, making sure that they are up-to-date and have all documentation on file for payment purposes.

• Assist with filing.

• Responsible for contract/grant requirements for the following programs:

  • Head Start

  • Early Head Start

  • Child Development

  • Food Service

  • Others as assigned

• Assist with preparation of monthly budget meetings with project directors for contracts/grants as assigned by analyzing current costs, revenues to predict future revenues and expenses.

• Record deposits weekly.

• Reconciling the monthly deposits with the monthly bank statement.

• Assist with ordering program supplies/materials as directed.

• Maintain Agency Fixed Assets under $5000. Assist with other fixed asset scheduled as needed.

• Assist with mail and phone duties as needed.

• Assist in cross training of other fiscal staff.

• Be willing to attend trainings as necessary.

• Use initiative in work planning and scheduling.

• Be able to perform above duties with reasonable accommodations.

OTHER CONDITIONS OF EMPLOYMENT:

• Must be able to lift 10 pounds often, lift up to 20 pounds occasionally, lift over 20 pounds rarely.

• Maintain professional behavior and attitude.

• Respond positively to change.

• Above average aptitude for working with numbers and good reading comprehension.

• Ability to concentrate on details and analyze financial data.

• Ability to work carefully and patiently in problem solving.

• Uses good judgment in work habits.

• Must be neat, accurate and concise.

• Share in custodial duties.

• Keep equipment in good working condition.

• Must submit to Criminal History, Child Abuse and Motor Vehicle Record checks according to company policy.

• Maintain confidentiality at all times concerning all agency operations.

• Other duties as assigned.