Accounting Specialist- Billing (Remote) - ArchKey Solutions LLC

Description

Accounting Specialist- Billing (Remote)

This position is based out of our Minneapolis, MN office

About the company

Archkey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible.  
 
We’re electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future.  

Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.  

About the position

As the Accounting Specialist, you will specialize in either accounts payable or accounts receivable, including accurate and timely billing and collections for customer accounts, and other related accounting duties. The Accounting Specialist plays a key role in collaborating with project managers to manage the financial aspects of projects.

Our Ideal Candidate

• Demonstrate strong accounting skills
• Promotes the Company Mission, Vision and Values
• Exercise Ethical Business Practices

Day in the life

• Reviews all vendor invoices for appropriate coding, documentation, and approval to ensure accurate and timely payment. Obtains and maintains accurate vendor files and information, including payment terms and conditions, tax information, remittance information, provisions related to Company payment practices and requirements.
• Reviews vendor statements and performs research to correct any problems or discrepancies. Communicates with vendors to reconcile account differences and resolve problems in a timely manner.
• Inputs and processes invoices, purchase orders and employee expense reports and/or per diems into the accounting system according to standardized Company policies and procedures.
• Processes invoices, purchase orders, subcontracts, and change orders into the accounting system. Monitors invoices that have payment holds and works to resolve them in a timely manner.
• Provides accounting support for project managers from project start up to project close out. Addresses and resolves any issues necessary to ensure prompt and accurate payment.
• Creates and provides customers with accurate and timely invoices. Identifies and obtains required information from external customers for invoice production (e.g., payment applications, lien waivers, supplier lien waivers, affidavits, etc.) always adhering to the customer's requirements, terms, and conditions and/or contract provisions.

• Reviews open accounts for collection efforts. Makes collection calls in a professional manner while maintaining positive customer relations. Proactively resolves client billing problems and accounts receivable delinquencies. Identifies issues attributed to account delinquencies and discusses them with management.
• Manages and maintains accurate accounts receivable and accounts payable reports, spreadsheets, and files in accordance with standard established accounting practices and Company processes and methods for document storage and retention.
• Understands and consistently follows established accounting processes and methods, following all Company policies and procedures.

• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company's core values and meet or exceed the customer's expectations.

 Required Education, Experience and Skills

• High School diploma or equivalent. Associate degree in business administration, accounting or a related field is preferred.
• Minimum 2+ years of work experience in accounting, business management or administration. Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office software applications, specifically Excel.
• Demonstrated understanding of basic accounting practices and principles, and the accounts payable/receivable accounting cycles. Demonstrated strong analytical and mathematical skills, and the ability to read and understand financial documents.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer