Accounting Specialist at Vaco, LLC
Erlanger, KY 41017
About the Job
Core Responsibilities:
- Process journal entries and cash application for Accounts Payable and Accounts Receivable
- Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies.
- Preparing payments via ACH, P-Card and wires
- Collaborating with internal departments to gather, analyze, and interpret relevant financial data.
- Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
- Post customer payments by cash, and by verifying and entering transactions from lock box and local deposits. Verify validity and account discrepancies by obtaining and investigating
- Credit Control: Credit Hold and Release (Backup)
- Resolve valid or authorized deductions by entering adjusting entries.
- Assist in the administration of credit insurance program.
- Assist in Processing credit applications
- Handle credit reference requests.
- Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
- Interacting with vendors and suppliers daily, responding to all vendor inquiries, researching and resolving invoice discrepancies and issues.
- Tracking all payments and expenditures, including purchase orders, invoices, invoice statements and bill of ladings.
- Comparing system reports to balances and verifying entries.
- Charging expenses to accounts and cost centers.
- Receiving, processing, verifying, and reconciling invoices.
- Reconciling account transactions with the general ledger.
- Performing recordkeeping and preparing financial reports.
- Keeping informed of regulatory requirements and best practices in accounting, including maintaining accurate historical records.
- Assist with month-end closing
- Provide supporting documentation for audits
- Maintain confidentiality of organization information
- Prepare year-end 1099 forms
- Perform other duties as assigned
Qualifications:
- Associate or Bachelor’s degree in Accounting/Finance or two years’ work experience in accounting.
- In-depth knowledge of accounts payable principles, accounting standards, and industry regulations.
- SAP experience preferred
- Keen attention to detail.
- Ability to work independently and as part of a team
- Strong problem-solving skills and work ethics.
- Excellent verbal, written, and interpersonal communication skills
- Great time management and organizational skills.
- Excellent collaboration and communication abilities.
Core Responsibilities:
- Process journal entries and cash application for Accounts Payable and Accounts Receivable
- Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies.
- Preparing payments via ACH, P-Card and wires
- Collaborating with internal departments to gather, analyze, and interpret relevant financial data.
- Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
- Post customer payments by cash, and by verifying and entering transactions from lock box and local deposits. Verify validity and account discrepancies by obtaining and investigating
- Credit Control: Credit Hold and Release (Backup)
- Resolve valid or authorized deductions by entering adjusting entries.
- Assist in the administration of credit insurance program.
- Assist in Processing credit applications
- Handle credit reference requests.
- Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
- Interacting with vendors and suppliers daily, responding to all vendor inquiries, researching and resolving invoice discrepancies and issues.
- Tracking all payments and expenditures, including purchase orders, invoices, invoice statements and bill of ladings.
- Comparing system reports to balances and verifying entries.
- Charging expenses to accounts and cost centers.
- Receiving, processing, verifying, and reconciling invoices.
- Reconciling account transactions with the general ledger.
- Performing recordkeeping and preparing financial reports.
- Keeping informed of regulatory requirements and best practices in accounting, including maintaining accurate historical records.
- Assist with month-end closing
- Provide supporting documentation for audits
- Maintain confidentiality of organization information
- Prepare year-end 1099 forms
- Perform other duties as assigned
Qualifications:
- Associate or Bachelor’s degree in Accounting/Finance or two years’ work experience in accounting.
- In-depth knowledge of accounts payable principles, accounting standards, and industry regulations.
- SAP experience preferred
- Keen attention to detail.
- Ability to work independently and as part of a team
- Strong problem-solving skills and work ethics.
- Excellent verbal, written, and interpersonal communication skills
- Great time management and organizational skills.
- Excellent collaboration and communication abilities.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
