Accounting Specialist - Hybrid - Latitude Inc

Responsibilities

• Accounts Payable & Receivable:
• Process and record vendor invoices and employee expense reports, ensuring proper approvals and timely payments.
• Monitor accounts receivable, prepare and issue invoices, and follow up on outstanding payments.
• Reconcile accounts payable and receivable accounts, addressing discrepancies and resolving issues with vendors or customers.
• General Ledger Maintenance:
• Record financial transactions in the general ledger, ensuring accuracy and proper classification of expenses, revenues, and journal entries.
• Assist in reconciling bank statements, credit card transactions, and other accounts on a monthly basis.
• Prepare and enter month-end journal entries to ensure proper closing of financial periods.
• Financial Reporting:
• Assist in the preparation of monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements.
• Prepare financial reports and analysis for management review as needed.
• Support the preparation of audit schedules and documentation for external auditors.
• Expense Tracking & Reconciliation:
• Monitor and track company expenses, ensuring accurate allocation to appropriate departments or projects.
• Reconcile expense reports with supporting documentation and address any discrepancies.
• Assist in maintaining proper records and supporting documentation for all financial transactions.
• Payroll Support:
• Assist with payroll processing by ensuring accurate recording of employee time, deductions, and benefits.
• Reconcile payroll accounts and prepare related journal entries as needed.
• Compliance & Internal Controls:
• Ensure compliance with company policies, accounting principles (GAAP), and regulatory requirements.
• Maintain and update accounting policies and procedures to strengthen internal controls.
• Support internal audits and ensure documentation and records are accurate and accessible.
• Process Improvement:
• Identify opportunities to improve accounting processes and implement best practices for efficiency.
• Collaborate with team members and other departments to streamline workflows and improve financial accuracy.
• Special Projects & Support:
• Participate in special accounting projects as assigned, such as system upgrades or process optimization.
• Provide additional support to the accounting and finance team during peak periods, such as audits or year-end close.

PI250454657