Accounting Specialist II - Humane Society Pikes Peak Region

Looking to make a difference in the lives of pets and people? With an almost year-round beautiful blue sky and a scenic mountain backdrop, HSPPR is a nonprofit animal shelter serving El Paso, Pueblo, and Douglas Counties as well as the City of Centennial. We employ a total of 200+ employees. We are an organization that celebrates and prioritizes diversity and inclusion.

Job Summary

This position supports the Accounting Department in all areas by maintaining accounting principles, practices and procedures to ensure accuracy with strict adherence to deadlines; addressing inquiries from other departments, and resolving accounting or vendor problems.All departmental duties are to be handled in an efficient and timelymanner always following confidentiality standards.

Additionally, this position works with the City/County Emergency Support team in the event HSPPR CART is activated.

Key Duties and Responsibilities:

• Lead processor of incoming mail team, maintaining control procedures, and distribution
• Reconcile and prepare daily deposits for 10 departments, maintaining control procedures
• Prepare,reconcile, and run incoming checks for remote bank deposit process
• Deliver daily deposits to bank on rotating schedule
• Audit daily reconciliations and entries for 11 departments through digital process, follow-up on discrepancies, ensure documentation uploaded to network
• Train and support staff as necessary on digital daily reconcilement process
• Process Accounts Payables: Invoice verification, coding, entries, reports, check processing and mailing
• Audit monthly vendor statements, taking action as necessary within scope of position
• Monitor Payables Email for invoices, adding vendors to email list
• Process employee reimbursements, enter cash disbursements, and prepare report for Payroll
• Update Approval Signatures as needed
• Update termed employee information in accounting software
• Maintain funds on postage machine
• Maintain funds in Postage Due and Bulk Mail accounts
• Perform month-end audits for all postage accounts
• Backup for processing outgoing mail
• Backup for maintaining department reconciliations current and balanced
• Assist with month/year-end closing
• Backup for Accounting Specialist 3
• Act as lead in absence of both Manager and Accounting Specialist 3
• Perform assigned Accounting Manager duties in manager absence
• Perform other accounting duties or research as assigned by Accounting Manager
• Assist Accounting Manager, Controller, and Director of Finance with projects, as needed

Other:

• Commitment to the mission, values, goals and success of HSPPR
• Perform all other duties as assigned
• * If activated, serve as Emergency Support Functions (ESF) #11 Desk Representative at either City or County
• Emergency Operations Center (EOC), serving as liaison between HSPPR CART shelter(s) and Command Staff.
• * Attend EOC related City and County trainings, including but not limited to completing courses 1)FEMA IS-100.B
• and 2) IS-700.A, and receiving certificates

Supervisory Duties:

None

Software, Material, and Equipment Directly Used:

• Accounting Software (Abila/Sage preferred); Microsoft Office, Bank Remote Deposit Software and Machine,Dual Computer Monitors, Calculator, Copier, Postage Machine, Mail Opener

Physical Demands:

• Sit or stand for long periods at a time and lift up to 25 pounds
• Drive to bank for deposit delivery on bi-monthly basis

Education/Experience Necessary:

• Ability to effectively read, write, interpret, communicate, perform basic problem solving, and perform basic math as commonly expected from completion of a High School Diploma or Equivalent Education
• Some college preferred
• 2+ years Accounting experience, data entry, administration, customer service
• 1+ years Cash handling and balancing experience
• Strong math and typing skills, 10-key by touch
• Understanding of Accounting Principles
• Advanced software proficiency: Excel
• Intermediate software proficiency: Accounting, Word, Outlook
• Excellent attention to detail, accuracy and documentation
• Reasoning skills for interpreting and understanding instructions in all forms
• Ability to read and interpret documents; write routine reports and correspondence
• Ability to determine when to take necessary action within scope of job or seek assistance
• Ability to recognize and resolve problems
• Ability to work within set deadlines, adjust pace to workload
• Handle confidential information
• Good communication skills
• Ability to work independently
• Multi-task and handle interruptions

**Application deadline - Tuesday, October 1, 2024**

The core values of the staff unite us and guide us to provide the best service to the animals in our care, our organization, and our community.

Core Values Statements-

Compassion: We believe that animals matter. We are committed to treating animals and people with kindness, respect, and compassion.

Stewardship: We are accountable and transparent in our actions and in the use of our resources to build trust in those we serve.

Integrity: We believe we can make the greatest impact by staying true to our mission, always doing what is best for the animals and people of our community, and by standing united in our decisions.

Excellence: We are passionate about our mission, and strive for excellence through continual learning, innovation, and the development of our board, staff and volunteers.

Collaboration: We seek strategic partnerships and alliances to advance the welfare and protection of animals and people.

Service: We exist to serve our communities and operate with this commitment to serve as front and center in all we do.