Accounting Specialist - Feizy Import & Export Company Ltd

Accounting Specialist

We are looking for a skilled Accounting Specialist to provide financial, administrative, and clerical services in all areas of accounting including receivables, collections, and payables. Duties include ensuring accurate and efficient processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. Establish and maintain effective communication with Sales team, Client Services team, warehouse operations and management to resolve customer, accounting, and vendor related issues.

Proven experience working with a high volume of transactions for medium to large businesses is required. 2+ years or more of accounting experience with a focus on AR and strong Excel skills are a must!

RESPONSIBILITIES

Contribute to Accounts Receivable:

• Process daily invoices/credits and apply cash receipts in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data to journals and ledgers.
• Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required.
• Prepare bills, invoices, and bank deposits.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

Assist with Collections Activities:

• Facilitate payment of invoices due by sending bill reminders and contacting customers
• Collect past due payments on customer accounts within established terms in order to maintain desired level of receivables.
• Contact customers to negotiate alternative payment when full payment cannot be made.
• Investigate deductions taken by customers on payments; advise manager and Client Services on disputes and deductions.
• Effectively communicate with sales team, customers, Client Services team, and management to update or resolve any issues.
• Generate financial statements and reports detailing accounts receivable/collection status.

Assist with Accounts Payable:

• Process vendor invoices and file disbursements.
• Match A/P invoices to purchase orders and file.

Support Standard Accounting Functions:

• Group documents that require knowledge in determining proper classification of accounting codes and expenditure codes
• Assist with G/L account reconciliation and month-end closing, and other ad hoc projects as assigned.

Education:

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field is required

Skills & Experience:

• 2+ years of work experience as Accounting Clerk handling accounts receivable, accounts payable, and collections functions
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Hands-on experience in using ERP systems / accounting software
• Proficient in using Microsoft Word and Outlook
• Intermediate to Advanced Microsoft Excel Skills (must be able to use v-lookup, create pivot tables)
• Experience using Smartsheets is a plus
• Outstanding data entry skills along with a knack for numbers
• Proficiency in English and able to communicate well with individuals of all backgrounds
• A customer service mindset
• Effective negotiation skills
• High degree of accuracy and attention to detail