Accounting Specialist at Creative Financial Staffing

Job Title: Accounting Specialist

Location: Niles, MI (100% onsite)

About the Company: We are a leading worldwide manufacturing company proud of our high quality products. Our clean office environment ensures a safe and pleasant workplace for all employees. Join a fun and dynamic team that values collaboration, innovation, and a positive work atmosphere. We offer flexible schedules to help you maintain a healthy work-life balance while contributing to our mission of excellence in food production. Be part of an organization that is dedicated to sustainability, quality, and continuous improvement in every aspect of our business.

Key Responsibilities:

1. Accounts Payable:

   • Prepare check runs based on invoices and backup provided.
   • Enter account numbers into the system as indicated on approved invoices.
   • Process approximately 50 checks per week.
   • Manage credit card charges and reconcile all receipts to ensure accuracy.
   • Track down paperwork and account numbers as needed.
   • Mail checks and file them in designated folders for current and previous years.
   • Post payments and handle invoicing tasks in coordination with the logistics and customer services team.

2. Banking:

   • Handle some ACH payments.
   • Assist with month-end reporting tasks for the accountant, in collaboration with an external accounting firm.
   • Coordinate with General Manager, who has access to all bank accounts, for necessary banking activities

3. Invoice Management:

   • Generate and send out invoices to clients in a timely manner.
   • Ensure all invoices are accurately prepared and include the necessary details.

4. Payment Processing:

   • Receive and process payments from clients, including checks, ACH payments, and credit card transactions.
   • Record and post payments to the appropriate accounts.

5. Reconciliation:

   • Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
   • Resolve any discrepancies or issues related to payments and invoices.

Qualifications:

• High school diploma or equivalent; associate's degree or higher in accounting or a related field preferred.
• Proven experience in accounts payable or a similar role.
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.