Accounting Specialist - Equilibrium

About Equilibrium

Equilibrium innovates and manages sustainability-driven asset investment strategies and products for institutional investors. The firm has developed market-leading platforms in advanced agriculture infrastructure, covering strategies that include regeneratively grown permanent crops, controlled environment foods, and waste-water-energy distributed infrastructure. Equilibrium has offices in Portland, OR, San Francisco, CA, and London, England.

Equilibrium believes that each employee makes a significant contribution to our success.  That contribution should not be limited by the assigned responsibilities.  Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to just the work identified.  It is our expectation that each employee will offer services wherever and whenever necessary to ensure the success of our endeavors.

Equilibrium is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The Accounting Specialist is an integral member of the Finance & Operations department, responsible for carrying out the accounts payable cycle across the firm and its funds and assisting in the preparation of corporate general ledger closes, including preparing weekly bank reconciliations, recording general ledger entries, and reconciling balance sheet accounts. The Accounting Specialist reports directly to the VP of Financial Operations and works closely with the corporate and fund accounting teams, fund administrators, and the investment team.

The position requires strong organizational skills, high attention to detail, and the ability to work effectively within a team to ensure that there are no errors in work or missed deadlines, while also adhering to established accounting procedures, applicable laws and governmental guidelines.

Key Responsibilities.

• Perform routine accounts payable tasks for multiple entities, including receiving paperless invoices, bill review for appropriate documentation, bill entry in Bill.com, approval initiation and follow up, and bill payment.
• Ensure bills are paid in a timely and accurate manner while adhering to firm policies.
• Process bi-monthly (and at times, ad hoc) check runs and set up payments via Bill.com, wires, checks, etc. for domestic and international vendors.
• Manage vendor files and request W-9’s.
• Establish and maintain relationships with new and existing vendors.
• Maintain files and documentation thoroughly and accurately in accordance with firm policy and standard accounting practices.
• Compile and generate annual Form 1099's.
• Assist in the preparation of monthly, quarterly, and year-end general ledger closes for multiple corporate entities, including preparing weekly bank reconciliations, recording general ledger entries, and reconciling/analyzing basic balance sheet accounts (e.g., prepaid expenses, notes receivable, etc.).
• Support accounts receivable duties, including preparing and sending accounts receivable invoices, monitoring aging, and receiving payments.
• Support maintenance of the general ledger and accounting records in compliance with U.S. GAAP; maintain, implement, and adhere to internal controls.
• Ensure that all necessary information is tracked and organized in a compliant and efficient way.

Qualifications and Experience.

• 1-3 years of general accounting experience required.
• Accounts payable experience preferred.
• Experience with general ledger functions and month/year-end financial close processes.
• Strong proficiency with Sage Intacct, Bill.com, and/or other accounting software.
• Strong proficiency in Excel and MS Office software.
• Solid understanding of accounting principles and practices.
• Excellent English verbal and written communication skills.
• Excellent analytical and problem-solving skills.
• Ability to manage single and multiple projects simultaneously, while maintaining accuracy in work.
• Ability to meet a constant stream of deadlines.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills with the ability to collaborate with all employees and vendors.
• Ability to work independently and as part of a team, with a proactive approach to problem-solving.

Education, Experience, and Certification/Licensure.

• Bachelor's degree in Accounting or a related field is required.

Location and Travel.

• Hybrid role working a minimum of 3 days in-person at the Portland, OR office.
• Occasional minimal travel may be required.