Accounting Specialist - Prudent Engineering

About the Firm:

Our mission: Transforming infrastructure for the next generation with passion and kindness.

We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.

Knowledge, Skills, and Abilities:

We have an opening for Accounting Specialist in our Syracuse office.

As an Accounting Specialist at Prudent Engineering, you will play a crucial role in maintaining the financial health and integrity of our organization. You will be responsible for a variety of accounting tasks and will work closely with the finance team to ensure accurate and timely recording of financial transactions. The ideal candidate will possess a keen attention to detail, strong analytical skills, and a solid understanding of accounting principles and practices.

What you'll be able to do:

• Billing Coordination: Collaborate with various departments, such as sales, finance, and operations, to obtain necessary information for invoice creation and resolve any discrepancies.
• Data Entry: Enter and update customer information, sales data, and billing details into the invoicing system accurately and efficiently.
• Review and Verification: Perform thorough reviews of invoices for accuracy, completeness, and compliance with company policies and customer requirements.
• Dispute Resolution: Investigate and resolve billing inquiries, disputes, and discrepancies promptly and professionally, ensuring customer satisfaction.
• Relationship Management: Communicate with clients and internal stakeholders regarding invoice-related matters, providing exceptional customer service and building strong relationships.
• Reporting and Analysis: Prepare periodic reports on billing activities, outstanding balances, and aging analysis to support financial decision-making processes.
• Process Improvement: Identify opportunities to streamline and improve the invoicing process, suggesting and implementing effective solutions to enhance efficiency and accuracy.
• Documentation: Maintain proper documentation of invoice-related activities, including correspondence, adjustments, and any other relevant records.
• Compliance: Ensure compliance with applicable regulations, laws, and company policies related to billing and invoicing.

The minimum requirements we seek:

• High School Diploma or equivalent; associate or bachelor's degree.
• Strong numerical aptitude and attention to detail, with the ability to analyze and interpret financial data accurately.
• Proficiency in using accounting software and invoicing systems; knowledge of ERP systems is a plus.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional communication skills, both written and verbal, with the ability to effectively interact with clients and internal stakeholders.
• Problem-solving and critical-thinking abilities, with a proactive approach to resolving issues.
• Strong customer service orientation and a commitment to providing outstanding service to clients.
• Ability to work independently as well as collaboratively within a team environment.
• Proficiency in Microsoft Office Suite, particularly Excel, for data entry, analysis, and reporting.

What you'll receive in return:

• A base salary of $40,000 to $50,000. *
• Medical, dental, vision.
• 401K with company match.
• PTO plus paid holidays.
• Unlimited opportunities to advance your career.

Prudent Engineering is an Equal Opportunity Employer.

*Actual compensation may vary based on work experience, location, market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.